Administrative Assistant in Sales, Smart Infrastructure

Job description

Change the future with us.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity.  We embrace change and work with curious minds re-inventing the future of work.  Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

Why you’ll love working for Siemens!

• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Competitive total rewards package.
• Profit sharing available.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events and offsite business events.
• Opportunities to contribute your innovative ideas and get paid for them!
• Employee perks and discounts.
• Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2022, Canada’s Top Employers for Young People 2024 and Greater Toronto's Top Employers 2022.

What will you do?

As an integral part of the Sales Team in our Smart Infrastructure, Building Technologies division, the Sales Assistant’s focus is to actively assist the team during the entire sales process, performing activities such as:

• Supporting the Sales Team for day-to-day requests, such as processing purchase orders, opening of sales and project files, etc.
• Help prepare submission reports along with various other information transmitted to clients
• Preparation of the qualification documentation for invitations to tender.
• Coordination of the legal review of contracts with the various departments, compliance etc
• Carry out monthly tasks, including data entry for monthly sales forecasts and initiative follow-ups with representatives
• Manage monthly meetings with representatives in order to follow up on initiatives
• Regularly verify and notify representatives of all new projects included on sites, such as SEAO (electronic tendering system of the Government of Quebec), Merx (electronic tendering system of the Government of Canada), etc.
• Provide support to management (various meetings, communications, plans and reservations)
• Coordinate training activities and take part in the planning and organization of events (such as lunch and learns) and special projects
• Coordinate local Siemens activities
• Perform other administrative support tasks as required

What will you need to succeed?

• DEC in administration or equivalent related experience
• Minimum of 2 years of relevant experience in administrative sales support
• Experience working with or within the construction industry, a strong asset
• Strong organizational, relationship and communication skills
• Strong knowledge of MS Office Suite software (Word, Excel, PowerPoint)
• Practical knowledge of SAP an asset
• Able to work on deadline and adapt to change
• Strong attention to detail and ability to work with others
• Able to manage priorities while working autonomously;
• Very good knowledge of French both written and spoken
• Good knowledge of English both written and spoken to interact with colleague on a national level and in the US

About us.

We share our ideas and champion the people behind them.

For over 110 years, Siemens Canada has stood for engineering excellence, innovation, quality and reliability.  Siemens Canada is a technology leader providing comprehensive solutions for Smart Infrastructure and Digital Industries.  We make real what matters by setting the benchmark in the way we electrify, automate and digitalize the world around us.  Ingenuity drives us and what we create together in yours. 

Making a difference together we raised $385,000 towards charitable contributions, support over 38 non-profit organizations and planted 660 trees in our local communities. Siemens Canada has 2,500 employees from coast-to-coast and 24 office and production facilities across Canada. Join our team of approximately 293,000 talented professionals in more than 190 countries/regions and help us tackle the most exciting challenges to build a successful future together. So, what are you waiting for? Take your next career step with us.

To learn more about Siemens Canada, visit our website at www.siemens.ca

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Siemens is committed to creating a diverse environment and is proud to be an equal opportunity employer. Upon request, Siemens Canada will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. All qualified applicants will receive consideration for employment.

By submitting personal information to Siemens Canada Limited or its affiliates, service providers and agents, you consent to our collection, use and disclosure of such information for the purposes described in our Privacy Notice available at www.siemens.ca.

Siemens s’engage à créer un environnement diversifié et est fière d’être un employeur souscrivant au principe de l’égalité d’accès à l’emploi. Sur demande, Siemens Canada prendra des mesures d’accommodement raisonnables pour les personnes handicapées, dans le but de soutenir la participation des candidats dans tous les aspects du processus de recrutement. Tous les candidats qualifiés seront pris en considération pour ce poste.

En transmettant des renseignements personnels à Siemens Canada limitée ou à ses sociétés affiliées, à ses fournisseurs de services ou à ses agents, vous nous autorisez à recueillir, à utiliser et à divulguer ces renseignements aux fins prévues dans notre Déclaration de protection de la confidentialité, que vous pouvez consulter au www.siemens.ca.