Executive Assistant

Job description

This team assistant will be involved in marketing related support such as client event support, arrangement, management of reception area and handle expenses and billing cycles. 

Experience:

·  Prefer to have administration work experience
·  Excellent verbal and written communication skills in English and Chinese.
·  Good at Microsoft PowerPoint and excel
·  Must be able to work effectively independently and as part of a team.

Marketing related support

·  Client list management
·  Client event support and arrangement. [BN party, Client Work Shop and Client gift management]
·  Client meeting arrangement
·  Marketing event support [Client seminar and market seminar arrangement, overseas seminar]
·  Client request filing and distribution
·  Assists in planning and arrange events
·  Manage reception area and looks after visitors
·  Drafts, formats, and prints relevant documents
·  Handles expenses and billing cycles
·  Monthly staff expense report and requests
·  Overtime work report
·  Monthly staff expense filing and report for approval. Expense and reporting to the local manager

- Communicates with relevant agencies to produce travel itineraries for employees.  

- Consolidating team’s weekly projects and filing reported documents

- Arranges meetings by scheduling appropriate meeting times, booking rooms and planning refreshments.

- Manages correspondence by answering emails and sorting mail.

- Maintains stock lists and office supplies as needed.