Accounts Payable Assistant (1 year contract)

Job description

MAIN PURPOSE
The purpose of this position is to assist Accounts Payable function to ensure transactions are
captured in a timely manner in line with Richemont policies and procedures.

KEY RESPONSIBILITIES

A. Accounts Payables

Vendor Invoice Management

·  Timely and accurately process VIM invoices
·  Review Accounts Payable generic email and assist with drag and drop of Vendor Invoice
from email into SAP VIM
·  Download invoices from vendor websites
·  Follow-up with buyers if there is any vendors that are not registered in the SAP System
·  Ensure that our reference number (charge code) is embedded and imprinted on all invoices
and ensure that proof of delivery or service is provided
·  Review and ensure no duplicated payments to vendors
·  Perform reconciliation against Vendor’s Statement of Accounts (SOA)
·  Ensure that buyers perform Good Receipt (GR) promptly
·  Follow-up with buyers for outstanding invoices
·  Liaise closely with Vendors about vendor invoice or other related matters
·  Perform review on e-invoice
·  Prepare payment proposal and perform payment run clearing

 

Vendor Master Data (Vendor Creation)

·  Verify accuracy of data input by ensuring that information is fill in accurately with no missing data and all supporting documents are uploaded accordingly in MDG Vendor System
·  Timely validate and approve Vendor Requests submitted by buyers
·  Work closely with MDM Team on Vendor Creation related matters
·  Timely update of Vendor Creation checklist to ensure latest information is obtained

 

Concur Expense

·  Review and validate Concur Expense claims via Concur SAP
·  Ensure that all claims comply with the Company’s Travel & Expense (T&E) policies
·  Ensure that the claims are correctly authorised, documented, reported and reimbursed
·  Follow-up with staff on claims to ensure that claims are submitted on time
·  Review the list of corporate card holders
·  Provide guidance and training on Concur Expense and Concur Travel

 

Others

·  Ensure monthly AP aging & GL tally (monthly)
·  Assist with Accounts Payable closing tasks (monthly)
·  Perform reclass and prepare journals (ad-hoc and monthly)
·  Prepare monthly BPS reporting for communication (monthly)
·  Work closely with Logistics on freight expenses related matters (ad-hoc)
·  Provide assistance to Finance Team (Buddy system)
·  Other ad-hoc matters

 

QUALIFICATIONS

·  Possess a recognized Degree in Accounting or Finance or an equivalent professional accounting qualification is ideal
·  At least 0 to 3 years of relevant work experience preferably from MNC or large accounting firm
·  Strong accounting knowledge and problem-solving skills; able to think “out of the box”
·  Well versed in Microsoft Excel skill and able to automate templates to improve efficiency
·  Good presentation and communication skills, both verbal and written
·  Ability to work under pressure and tight deadlines in a high volume and fast-paced environment
·  Knowledge of accounting software/EPR systems eg. SAP is a plus
·  We’re looking for a dynamic, innovative, and meticulous talent with positive attitude and strong sense of responsibility