People & Culture Administrator

Job description

Job Description

Role:                People & Culture Administrator - 10 week temporary contract 

Purpose of role:         
To provide administration support to the People & Culture Administration Function responsible for the retail strand of the business.

Location: Reading

Key Responsibilities:

Recruitment
·  Creating and Issuing accurate offer letters and contracts to all management new starters including short offer letters
·  Creating and issuing accurate contracts to all management transfers, promotions, extensions and flexible working requests
·  Request employment references and follow them up in a timely manner
·  Personnel files administration
·  Creating Training & Development (T&D) plans and delivering them to the relevant stores within specified timeline
·  Administration of temporary manager's contracts
·  Producing information for Starters, Movers, Promotions Newsletter
·  Pre-event administration for Assessment Centres
·  Update New starter log  
Learning and Development
·  Issue new starter pack including Management Development Programme (MDP) manual
·  Create and issue MDP Reports and Charts to stores on periodical basis
·  Sent invites and confirmations to store personnel attending training courses
·  Allocate any pre-course work as appropriate
·  Order and organise refreshments for all training courses
·  Book hotel accommodation for delegates on request
·  Create and issue after course evaluation questionnaires
·  Coordinate and arrange for the training room and materials required for all internal and external courses
·  Check the probationary period and MPD requirements have been successfully completed for probationary rise and/or on promotion to DM level  
Employee Relations
·  Respond to Data Access Requests within the legal deadline
·  Produce ER related reports in timely manner  
Human Resources Management Systems
·  Maintain and review employee and training records on the Workday database
·  Raise purchase orders as required accurately and in timely manner
·  Set up validations assessments via Questionmark  
Operations
·  Practise and adhere to company policies and administration procedures
·  Maintain a high level of confidentiality  and diplomacy
·  Work collaboratively with the People & Culture Team
·  Demonstrate flexibility and willingness to learn
·  Develop own capability by using all available resources to learn and achieve targets 
·  Take responsibility for achievement of personal goals
·  Administer weekly management payroll adjustments in accordance  with payroll deadlines
·  Issue the Certificate of service for ex management employees as and when required
·  Deal with Daily Post on a rota basis
·  Update the team Movements by specified weekly deadline
·  Complete Period reports accurately
·  Manage and deal with any queries in the People & Culture Admin inbox on a daily basis
·  General administration Duties
·  Ad hoc HR projects
·  Any other duties assigned  
Skills/Knowledge/Experience:
·  Proven administration skills
·  Ability to plan, prioritise and organise own work workload
·  Strong eye for detail
·  Experience and competence with Microsoft Office Packages Excel, Word and Outlook – intermediate level
·  Excellent team player
·  Strong communication skills
Req ID

37258BR
Function

HR
Location

Reading
Full Time / Part Time

Full Time
Country

United Kingdom
Employee Status

Fixed Term Contract
Job Profile

P&C Administrator