EHS Administrator

Job description

Job Description

EHS Administrator

Purpose of role
To provide administration support for the Regional EHS Manager (UK, Northern Europe & USA) and their regions EHS team.

Key Responsibilities
·  To provide comprehensive administration support to ensure the co-ordination of regular meetings with EHS team members, director generals, regional controllers, area managers and other heads of departments as required across the UK.
·  The EHS Administrator also serves as a liaison to the EHS Regional, Country Managers and EHS Managers in each jurisdiction; organises and outreaches between the regions and the Head of Function and maintains these external relationships and oversees special projects as required.
·  To co-ordinate fully and remind each team member appropriately to ensure the receipt of the weekly report, accident reports, follow up on email requests, schedule and co-ordinate the weekly calls and EHS team meetings.
·  Assists with monthly reporting on actual costs versus budget as needed and develop regular reporting and analysis for the department, highlight any discrepancies and assist with a resolution.
·  Supports the Regional EHS Manager in meetings with regards to the preparation including; audio-visual set up, take minutes as required, type, format, distribute, follow up actions & provide meeting agenda as agreed.
·  Manages the 'safety inbox' on a daily basis to ensure all queries received into this inbox are distributed to the appropriate manager on the team for action. 
·  Updates and manages any database or spread sheet as required to assist the Regional EHS Manager monitoring KPI's for their regions.
·  Production of MI reports relating to EHS leading and lagging indicators.
·  Ensuring sensitive data in retained on a share drive in accordance with GDPR requirements and timeframes.
·  Works closely and effectively with the Regional EHS Manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "weatherglass," having a sense for the issues taking place in the EHS Team and keeping the Regional EHS Manager updated.
·  Completes a broad variety of administrative tasks for the Regional EHS Manager including; managing an extremely active calendar of appointments; completing expense reports; raising purchase orders, composing and preparing reports & correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
·  Provide secretariat support to the Primark EHS regional health and safety Committees.
·  Assist with gathering data on enforcement authority visits to stores, fines and customer accidents.
·  Arrange supplies of contractor and visitor sign in books, accident books, safety notices & posters for stores and head office.  
·  Assist with the preparation of EHS budgets and communication to EHS country managers
·  Contribute to EHS objectives and gain enhanced knowledge  of EHS activities, documentation and training activities
·  Any other administrative related duties as require by the Head of EHS in support of their function.  
Essential Knowledge, Skills & Experience
·  The EHS Administrator must be a self-starter and enjoy working within a small, fast paced environment that is mission-driven, EHS focused and commercially oriented.
·  The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
·  The EHS Administrator will have the ability to work independently on tasks or projects, from conception to completion, must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
·  Evidence of strong interpersonal skills in order to establish credibility with colleagues and senior management and to foster effective working relations with a wide range of senior internal and external contacts;
·  Exceptional influencing and persuading skills with the ability to adopt different approaches and styles of influencing depending on the circumstances.
·  An effective communicator with the ability to deliver complex messages in a clear and appropriate manner.
·  Results orientated with a strong focus on the delivery of objectives, including an ability to provide creative and innovative solutions based on a sound understanding of business requirements.
·  Strong IT skill and proficient with spreadsheets and pivot tables.  
The ideal individual will
·  Background in EHS desirable
·  Provide effective verbal and written communication as part of this role
·  Systematic approach with good attention to detail.
·  Languages: Must be fluent in English.  (Other European languages an advantage but not essential)
·  Excellent PC skills, proficient in Microsoft Outlook, Word, Power point and Excel.
·  Interest in continuous improvement and use of new systems or processes.
·  Strong interpersonal skills, flexibility, persuasion and perseverance.
·  Solid organisational skills, analytical ability and communication flair.
·  Self-motivated with the ability to enthuse and interact with multi-cultural teams and management.
·  Be skilled at supporting an executive structure.
Req ID

66493BR
Function

Administration
Location

Reading
Country

United Kingdom
Job Type

Permanent
Job Profile

Administrator
Time Type

Full time