Administration Assistant to MD Classics, Essentials and HIC, ASPAC

Job description

Job Overview

This position reports to MD, Classics, Essentials and HIC, ASPAC at the regional office in Hong Kong

Duties & Responsibilities

· Assist to liaise, communicate and coordinate with Hotel General Managers and Owner's representatives on regional matters whenever is needed
· Organise and schedule meetings and appointments
· Work closely with the Administrative Assistants in the Hyatt Hub and handle any required administrative and reasonable duties as assigned
· Assist in preparing regular reports, i.e., invoicing, calendar, functional reports
· Maintain information system, i.e., contact lists, intranet
· Act as the administrator for the Hyatt Connect site in which you will be responsible to upload, update or delete information and documents as advised
· Prepare and translate correspondences in Chinese and English
· Arrange travel plans, expense claims

Desired profile

Qualifications :

Experience

·  Ability to work under pressure with tight deadlines; time and task management skill
·  Highly motivated, solutions-oriented self-starter with adaptable teamwork style
·  Ability to communicate effectively and connect with colleagues at all levels
·  Ability to work independently to support the administration in multiple functions; attention to details, discretion in handling matters of confidentiality

Qualifications

·  Candidates with an F&B or Rooms background at Hyatt properties are preferred
·  Proficiency in English, Cantonese, and Mandarin
·  Microsoft Word, Excel & PowerPoint, Outlook, ChatGPT