Administration Assistant to MD Classics, Essentials and HIC, ASPAC

Job description

Job Overview

This position reports to MD, Classics, Essentials and HIC, ASPAC at the regional office in Hong Kong

Duties & Responsibilities

· Handle office administrative support activities, including the preparation of PowerPoint presentations, report templates, coordination, and consolidation of surveys, to ensure smooth day-to-day operations
· Prepare and maintain regular reports, such as invoicing, calendar updates, and functional reports, ensuring accuracy and timeliness
· Organise and schedule meetings and appointments
· Assist in liaising, communicating and coordinating with Hotel General Managers and Owner's representatives on regional matters whenever is needed
· Work closely with the Administrative Assistants across Hyatt Hubs and handle any required administrative and reasonable duties as assigned
· Maintain and update information systems such as contact lists and intranet pages to ensure data accuracy and accessibility
· Act as the administrator for the Hyatt Connect site, responsible for uploading, updating, or deleting information and documents as advised
· Prepare and translate correspondences in Chinese and English
· Coordinate travel arrangements and process expense claims in accordance with company policies and timelines
· Assist in coordinating and managing cross-functional or departmental projects, such as the preparation of executive presentations, internal reports, and other deliverables, ensuring timely completion and alignment with organizational priorities

Desired profile

Qualifications :

Experience

·  Ability to work under pressure with tight deadlines while maintaining attention to detail and high-quality output; time and task management skilll
·  Highly motivated, solutions-oriented self-starter with adaptable teamwork style
·  Ability to communicate effectively and connect with colleagues at all levels
·  Ability to collaborate effectively with cross-functional teams to ensure smooth coordination and communication across departments
·  Ability to work independently to support the administration in multiple functions
·  Discretion in handling matters of confidentiality

Qualifications

·  Candidates with an F&B or Rooms background at Hyatt properties are preferred
·  Proficiency in English, Cantonese, and Mandarin
·  Microsoft Word, Excel & PowerPoint, Outlook, ChatGPT