Personal Assistant - Commercial Banking

Job description

Job description

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC Commercial Banking serves millions of businesses ranging from small, to large corporates, providing commercial customers with a full range of banking services including Global Trade and Receivables Finance, RMB solutions, multi-currency business accounts, payments and cash management, and wealth management and insurance, as well as a comprehensive range of financing solutions. With dedicated Relationship Managers and Product Specialists providing local support and advice in over 60 countries and territories, HSBC helps connect customers to opportunities.   

We are currently seeking a high calibre professional to join our team as a Personal Assistant.

Principal Responsibilities

·  Provide secretarial and administrative support to the Corporate & Structured Finance
·  Efficient diary management, arranging and prioritizing meetings, lunches, country engagement calls and activities which lead to the effective team operations etc., and ensuring that all relevant documents and papers are prepared and ready in good time, as directed
·  Organization of all aspects of travel booking and itineraries, including room bookings
·  Undertake simple HR activities from time to time including support hiring of new/replacement staff (pre-recruitment and at induction), HR queries from team members, holiday planning and working from office, desk/locker management and home rota
·  Organize system access, applications, and hardware for new joiners/STAs/existing team members (where required)
·  Manage inbound telephone calls as appropriate, assisting and dealing with queries where possible
·  Dealing with internal and external clients at all levels
·  Reception of external visitors and related administration
·  Be available for Ad hoc tasks and project work on behalf of team members as required
·  Checking, logging, and processing of expenses for approval when required for responsible teams
·  Preparation of confidential correspondence and reports
·  Collating input from the broader management team when required
·  Organization of periodic offsite meetings and events, team meetings, training sessions and conferences including occasional evening events
·  Assistance with the itineraries, building access etc. for overseas visitors to Singapore
·  Ability to get up-to-speed quickly with new internal systems, including Fusion (expense reimbursement) and Cadency (vendor payments) and other systems as and when they go-live

Requirements

·  Excellent communication skills
·  Very well organized with good attention to detail, and ability to priorities a busy workload
·  Ability to handle confidential and sensitive matters
·  Able to work with minimal supervision
·  Positive attitude and ‘can do’ approach
·  Excellent interpersonal skills
·  Ability to liaise with colleagues at all levels of seniority in an appropriate manner
·  Proficient with Microsoft Office and Outlook

To be considered for this role, the relevant rights to work in Singapore is required.

You’ll achieve more when you join HSBC.
www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.