Administrative Officer (Invoicing Services)

Job description

Core Business Services - Administrative Officer (Invoicing Services), Singapore

As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

 

With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

 

The Opportunity

 

You will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.

 

Your key responsibilities

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Invoice creation and distribution (using gBiller)

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Credit note coordination and control

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Ebiller administration (including Gebiz invoice coordination)

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Processing invoices as requested by customer base

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Liaising with engagement managers or other relevant staff members to confirm requirements

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Drafting invoices in relevant systems, coordinating approvals, generation, distribution and filing as per service line work instructions and / or filing requirements

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Administering EY’s invoicing systems and tools; Compass and Ebiller systems

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Coordinating credit note creation and distribution

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Striving to be a subject matter specialist on EY’s Global Financial Information System (GFIS) engagement software, practices and policies

Skills and attributes for success

 

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Ability to manage multiple and sometimes competing priorities

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Meticulous attention to detail as invoices and credit notes are sent to external clients and therefore close attention to detail and ensuring a highly professional product is essential

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Strong written and verbal communication skills

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Excellent interpersonal skills

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Strong client service focus with good problem solving skills

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Committed team player

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Intermediate computer skills (MS office and EY tools)

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Maintaining good multiple, executive-level relationships

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Being an excellent team player by promoting and sharing leading practices within the Invoicing Services CoE

 

To qualify for the role you must have

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Minimum of GCE 'O' Level certification or above

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Approximately 1-2 years of relevant experience or familiarity with a professional services firm environment

 

Ideally, you’ll also have

 

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Prior working experience in finance administrative will be highly advantageous

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Experience with SAP system.

What we look for

 

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.

 

What working at EY offers

EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance . We are committed to being an inclusive employer and are happy to consider flexible working arrangements. Plus, we offer:

 

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Support, coaching and feedback from some of the most engaging colleagues around

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Opportunities to develop new skills and progress your career

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The freedom and flexibility to handle your role in a way that’s right for you

About EY

As a global leader in assurance, tax, transaction and advisory services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.

 

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

 

Join us in building a better working world.

Apply now.