Administration Assistant - FSO - Operations - 12 Month FTC - Exeter

Job description

The Opportunity:
  This is a fantastic opportunity for an Administration Assistant to join a growing team here at EY.

Your Key Responsibilities:
 
Billing
·  Management of daily billing process for Private Client Services Teams
·  Running of reports to identify cases to be billed
·  Adjustments to systems to ensure correct bill is run
·  Production of fee note for client
·  Production of credit notes where applicable

·  Management of regular billing process for Consultancy Team
·  Management of spreadsheet for internal billing tracking
·  Production of bespoke fee notes for clients
·  Other ad hoc exercises to aid with billing process
·  Production of credit notes where applicable

·  Oversight of People Advisory Services Team billing
·  Tracking of internal billing
·  Cross reference of expected billing with actual and management of differences
Client Acceptance and Engagement Agreement Preparation:
·  Dealing with initial receipt of request for engagement procedures to commence
·  Completion of Engagement Agreements for Manager review
·  Set up of clients during engagement process on relevant systems
·  Track outgoing and incoming Engagement Agreements and initiate reminder process
·  Ensure all Quality and Risk Management procedures are met
·  Provide administrative support to management team on firm’s/department’s procedures
·  Keep up to date with changes to client acceptance procedures and consider best practice at all stages
Admin Mailbox:
·  Deal with all requests in a timely manner
·  Ensuring appropriate requests are prioritised and allocated appropriately
Daily Post:
·  Ensure post is sorted, scanned and distributed to relevant teams
·  Incoming post from Newcastle to be monitored, issues identified and resolved
PAS review pack printing and tax return pack scanning:
·  Printing of tax return bundle and backing data for management team review
·  Scanning to relevant system(s) of final pack
·  Updating of Administration Module in respect of the above
Mail merges :
·  Organisation and printing of mail merges to department requirements
·  Liaising with FM Team to ensure appropriate stationery available for each merge
General support:
·  IT Team
·  Provide ad hoc support to department as necessary
·  Ownership and updating of local “backup” laptop
·  Ad hoc tasks for IT Team as required

·  FM Team
·  Cover for local FM Team when required
·  Handling visitors
·  Liaison with contractors
·  Management of post in/out process
Skills and Attributes for Success:

·  Excellent attention to detail
·  Ability to anticipate issues and problem solve
·  Strong interpersonal skills and the ability to communicate effectively with a wide variety of individuals, both internally and externally

To Qualify for the role you must have:
 
·  Solid Excel skills
·  Office Administration experience

 
What working at EY offers:
 
We offer a competitive remuneration package where you’ll be rewarded for your individual and team performance. Our comprehensive Total Rewards package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs, covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions. Plus, we offer:

·  Support and coaching from some of the most engaging colleagues around
·  Opportunities to develop new skills and progress your career
·  The freedom and flexibility to handle your role in a way that’s right for you

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.
 
 
About EY:
 
As a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.
 
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Make your mark.
 
Apply now.