Accounts Payable Assistant

Job description

ABOUT THE JOB

Accounts Payable is responsible for preparing, recording, verifying, and paying vendor invoices for goods and services in a timely basis. Whilst ensuring external and internal controls and policies are adhered to.  

WHAT IMPACT YOU CAN CREATE AT CHANEL

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Assist with opening new vendors in Basware and SAP, adhering to the procurement/supplier procedures for Chanel, Global Corporate, Croydon Logistics, Eres, Maison Michel, Goossens and Parfum Chanel 

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Assist with maintaining the new supplier request spreadsheet  

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Purchase order new vendors complete a new supplier form, pull across purchasing vendors into accounts side on SAP and obtain new supplier bank details confirmations.

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Conduct BVD checks for all new suppliers and chase any outstanding checks for suppliers which are being checked/authorised by legal team. 

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Assist with requesting and chasing new suppliers bank details  

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Opening daily post and scanning any invoices into Basware

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Assist on Basware queues to ensure invoices are sent out to the business for approval

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Dealing with queries in a prompt, courteous and efficient manner

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Assist managing the Accounts Payable Mailbox

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Weekly payment runs

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Reconcile supplier statements

WHAT YOU WILL BRING

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Proven experience within an Accounts Payable role

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Must be computer literate, with previous SAP/MS Excel experience an advantage

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Able to communicate with internal and external departments in a courteous manner via phone, email and personal meetings as necessary.

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Self-motivated, organised, enthusiastic with a flexible attitude and approach to work as well as the ability to work on own initiative.

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Accurate and numerate with good attention to detail

Although comprehensive the job description is not exhaustive and additional duties may be added according to the needs of the business.

YOU ARE ENERGISED BY

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Offering a helpful, friendly, and resourceful service to everyone that you meet and work with

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Taking a critical eye to everything you do

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Working in an environment where initiative and ideas from improvement are encouraged, daily!

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Delivering excellent service and client satisfaction

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Being discreet, professional with excellent communication skills

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Process and working to deadlines – you love order and organisation

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‘Thinking on your feet’-style problem-solving, whether it be a small and mundane issue or an urgent and complex one, and using own judgement but knowing when to seek guidance

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Collaborating with others in order to capitalise on continuous improvement opportunities.

WHAT CHANEL CAN OFFER YOU

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The opportunity to shape and develop ways of working within an evolving Finance Team

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The chance to work with various teams, people and projects for one of the leading Fashion brands in the world

BENEFITS AT CHANEL 

Have been created to support you across your professional and personal life by offering you:  

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Physical Wellbeing: Private Medical Insurance covering pre-existing medical conditions and ability to add family members, Online GP App with 24/7 appointments available within 24 hours and Cycle Scheme participation for a tax-exempt bike and/or accessories  

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Financial Wellbeing: Pension, Life Assurance and Retail Discounts across multiple retailers including Supermarkets, Gyms, Days Out and 100s more  

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Mental Wellbeing : Employee Assistance Programmes and Other Support Lines  

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Lifestyle : Arts & Culture Ticket Discounts across major London attractions and CHANEL Product Discounts

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Employee Recognition: Service Awards Programme offering CHANEL Products, Retail Vouchers and Additional Holidays across milestones  

 *Benefits are eligibility dependent and subject to change at any time    

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to Chanel.