Conference Administrator

Job description

U.S. - CGI Federal - Making a real impact

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Position Description:

The Travel and Conference Specialist at the Office on Violence Against Women (OVW) is responsible for reviewing, maintaining, and overseeing all conference requests from OVW grantees. This position reports directly to the Grants Development and Management Division (GDMD) Government Task Lead and provides reports on Department of Justice (DOJ)-sponsored OVW events. Below is a high-level summary of duties performed by this position and the necessary qualifications.
This position is located in Washington, DC.

Your future duties and responsibilities:

OVW Conference Administrator 
o    Analyze conference requests for completeness and ensure that the request meet the Department of Justice thresholds; 
o    Review and analyze quarterly conference reports; 
o    Communicate with the OVW Program (POC) unresolved conference request issues; 
o    Communicate with the IT solutions team program specific updates related to the Conference Tracker; 
o    Serve as the liaison between OVW staff and OVW management to communicate conference request procedure updates.
o    Monitor the OVW Conference Request Form Inbox and respond to e-mails accordingly.
o    Review Conference Request Forms (CRF) from Technical Assistant (TA) Providers, Cooperative Agreement Recipients, Contractors, and other Grantees.
o    Review event agendas and ensure that the required information is listed and validated against the CRF.
o    Validate CRFs for missing/incorrect information, cost calculations, thresholds transgression, taxes and fees, attrition rates, location, etc.
o    Calculate travel expenses for all federal staff and include calculations on CRFs.
o    Maintain and update a CRF Tracker to record dates of request, calculate timelines for review, and monitor the overall lifecycle of the request.
o    Upload CRFs to the appropriate monitoring database and assign workflow routing depending on the program unit, state of the event, and review timeline.
o    Ensure that all DOJ Conference/Event Policies are adhered to.
o    Liaison between the Grant Program Specialist and Grantee to retrieve information that is missing and communicate all steps in the request lifecycle.
o    Liaison between the OVW Director and Grant Program Specialists to ensure that all questions/concerns are answered in a timely manner and timelines for review are adhered to.
o    Liaison between the Justice Management Division (JMD) and OVW for requests that require approval from the Office of the Assistant Attorney General (AAG). Provide all requested documentation to JMD in a timeline manner.

Required qualifications to be successful in this role:

This individual shall have at least 4 years' experience successfully participating in completion of similar projects. Strong analytical and written skills are required, and advanced MS 365 experience. A bachelor's degree in business or finance preferred. In lieu of a bachelor's degree, five (5) years' experience performing similar work.
Desired qualifications/non-essential skills required:
.    At least three years three years of experience in the Federal Government grants, financial management, budget or human capital arena; 
.    Familiarity or knowledge of UFMS, JustGrants, or similar type systems and how to extract and use the data contained within these systems; 
.    Demonstrated experience working with Human Capital/Workflow Planning Strategies; 
.    All proposed personnel shall have the ability to obtain a background investigation required to perform the work
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $42,600.00 - $93,600.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:  
.    Competitive compensation
.    Comprehensive insurance options
.    Matching contributions through the 401(k) plan and the share purchase plan
.    Paid time off for vacation, holidays, and sick time
.    Paid parental leave
.    Learning opportunities and tuition assistance
.    Wellness and Well-being programs
#CGIFederalJob

 

Skills:

·  Data Analysis
·  Financial Analysis

What you can expect from us:

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Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.