Finance Operations Specialist

Job description

Allianz Services is part of Allianz Group, one of the world's leading insurers and asset managers and has succeeded in becoming one individual business segment by combining various businesses from different parent companies. Allianz Services is running service delivery operations in Romania, India, Mauritius and Morocco as well as is operating Consulting hubs in Germany, USA, Italy, France and Singapore with almost 6000 colleagues globally.

Finance Operations Specialist

This position sits in the finance operations team reporting to the Head of Finance Operations / Finance Operations Manager. The position will be responsible for managing payables function related to insurance business and vendor payments and attending to internal/ external enquiries, supporting Allianz entities. 

This position will need to communicate with internal/ external stakeholders and will be involved in finance transformation projections such as UAT on system improvements, improving workflow and process within the finance operations department.

Key Responsibility Areas:

• Perform processing of commissions for intermediaries, premium refunds and claim payments for policyholders for insurance business.
• Update and maintain central depository files and administrative system for processing of payables for insurance business.
• Perform processing of payments to 3rd party vendors, to other affiliated companies and for internal cash transfers.
• Perform processing of payments for staff reimbursements and making checks on data for reimbursements via data extraction from SAP Concur.
• Perform data entries and prepare payment run via SAP.
• Upkeep and maintain supporting documents for all payments.
• Perform posting of journals in SAP for payments executed.
• Perform processing works with data security control execution and reconciliation of payments.
• Liaise with internal/ external stakeholders or bank to resolve rejected payments or payment related issues.
• Liaise with internal/ external stakeholders to attend and resolve payment enquiries and provide payment support .
• Liaise with IT Technical Team to work on system enhancements and resolve system issues.
• Propose and establish improvements in processes and controls in AP scope of work.
• Establish SOP for AP scope of work assigned where need be.
• Ad-Hoc project/ job as assigned by Head of Finance Operations from time to time.

Capabilities and Qualifications:

• Tertiary Education in Accountancy and Finance or other related studies such as Business Administration. 
• Minimum at least 3 years of experience in payables function and preferably with working experience in an insurance company.
• Ability to understand, elaborate and convey information clearly and effectively in respect to the audience / level of management (both verbal and in writing).
• Ability to identify patterns and root causes in complex (e.g. ambiguous, from various sources) data and processes to rapidly distill key issues and provide insight and resolution in various situations.
• Ability to handle complex processes (closing, reporting, finance operations) including understanding of data flows.
• Ability to navigate well when presented with an ambiguous and complex situation/ process.
• Preferably with knowledge and understanding in Finance Operations works and processes.