Purchase Manager

Job description

Job Description

Prime Function:

·  To direct the activities of the Finance department and implement the company’s policies, guidelines and procedures to work efficiently and effectively.
·  Allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
·  To survey the market and update the knowledge about new products and suppliers available in the market.
·  To coordinate all the functions of the team within the department.
·  Any matter which may effect the interests of the hotel should be brought to the attention of the Management.

Key Responsibilities:

Purchasing Planning

·  To prioritize purchases based on resources and urgency.
·  Ensure to evaluate user needs and functionality of various materials purchased.
·  Ensure that all Licensing laws are adhered to.
·  Plan, direct and control all day-to-day Purchasing functions.

People Management

·  Ensure that the team has been trained for all safety provisions.
·  Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
·  Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

·  Monitor and maintain inventory records of all the purchases made.
·  Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

·  Prepare and invite tenders, contracts, and other related documents for ensuring a regular supply of materials.
·  Ensure to carry out negotiations with vendors, manufacturers and agencies to obtain the best combination of price, quality, quantity, delivery, terms of payment and reliability of supply.
·  Investigate and follow-up on complaints received from receiving, stores and user departments about the products and obtain corrective actions from the vendors.
·  Keep track of Government Legislations for import of the equipment and materials & also ensure to know the name of the supplier.
·     Handle import of equipment and material right from inquiry to the actual purchase. 
·  Coordinate with the other departments concerned on imports and the advice them on the impact of the same.
·  Check processing and follow up for corrective action
·  Ensure that all policies & procedures are adhered to in purchases.
·  Ensure to replace the materials, if not accepted by the user department.
·  Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Managerial Qualities

·  Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;
·  Ability to accept responsibility;
·  Self confidence, motivation, drive and tenacity;
·  Ability to enhance organizational performance;
·  Ability to clearly delegate tasks and responsibilities;
·  Ability to think strategically, inductively, and creatively;
·  And the propensity to recognize and acknowledge other peoples’ ideas.