Accounts Assistant (Maternity Cover)

Job description

Key tasks

• SALES LEDGER
- Assist with daily sending sales ledger invoices to agents and companies (checking proper rates and back ups)
- Assist with posting BACS and cheques payments
- Assist with chasing payments for the outstanding invoices
- Dealing with any queries (overcharges, missing purchase orders number, incorrect details)
- Assist with opening new credit accounts

• PURCHASE LEDGER
- Logging all the invoices coming to the hotel and distributing them to relevant departments for approval
- Preparing weekly batches of invoices to be sent off to HO Accounts for payment (checking codes, purchase orders and getting final authorisation from GM)
- Consolidating monthly provisions to make sure all the cost are processed in correct month
- Dealing with any enquires from suppliers (missing invoices, overdue invoices, payments)

• BANKING
- Counting daily banking
- Investigating any discrepancies on daily basis
- Preparing cash to be sent off to bank
- Ordering bulk cash
- Controlling bulk cash on daily basis
- Formally checking all tills fortnightly
- Investigating discrepancies in bank reconciliation (HO Accounts)
- Ordering banking bags and dealing with any issues with G4S

• PAYROLL/ADMIN
- PAYROLL – preparing monthly timesheet (checking individual departments timesheets, holidays and sick pay)
- Sending internal and external Payroll recharges
- Checking Payroll costing report
- Sending payroll provision to HO Accounts
- Preparing files for new starters and checking if all forms being completed properly
- Processing new starters and leavers details to HO Payroll
- Sending any updates from employees to HO
- Issuing contracts and letters to employees (employment confirmations, pay rise letters, benefits enquires)
- Maternity/ Paternity pay (follow up on relevant forms and deadlines, holiday calculation)
- Issuing Bonus Break Vouchers
- Ordering badges
- Dealing with any enquires from staff members

• POST
- Opening daily post and distributing letters to relevant departments
- Ordering any stationery (envelopes, signing in books, labels)
- Dealing with any issues with Royal Mail
- Maintaining franking machine ( top up credit, cartridges, labels)

• MARGE BRUT
- Sending food & beverage invoices to HO on weekly basis
- Dealing with any enquires from suppliers ( missing invoices, overdue invoices, payments)
- Checking statement from suppliers

• ADDITIONAL
- Checking P&L report to make sure all costs are posted in correct departments, double checking provisions and reverse provisions
- Controlling maintenance invoices, provisions and monthly cost

At Novotel, we grow faster

Feel fully responsible, be autonomous, adaptable, professional, have a love of adventure and a desire to stretch your limits: that’s the Novotel spirit .
An international brand with a network of 400 hotels in 60 countries, Novotel’s success is due to the professionalism and enthusiasm of its 30 000 employees who have been embodying the brand’s ideals for over 40 years.

DNA of the brand, innovation is at the heart of the promise made to employees: "At Novotel, we grow faster" . To transform this promise into reality, Novotel has implemented a unique human resources policy declined around five main professional career paths. Novotel accompanies each employee throughout their career. Integration, geographic mobility, bridging provision, skills development… everyone is given the opportunity to progress quickly and go further. Impossible is not Novotel.

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Desired profile

Skills

Level of Education Others
Areas of study Economy, Finance, Accounting
Professional experiences 1 to 2 years
Languages essential English

Essential and optional requirements

·  Excel
·  Opéra