Management Assistant in Group Trucks Purchasing (GTP)

Job description

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

What you will do

Since our current Management Assistant will move on to a new exciting position within Volvo Group, we are looking for her replacer. The position is supporting the Vice President (VP) for the Hydrogen Solutions & New Technologies department as well as the VP for the Charging and Power Conversion department. The position is located in Gothenburg, Sweden.
 
The position is providing great opportunity for someone with career ambitions that wants to grow in a very exciting and challenging environment while having an ambition to do more than an ordinary assistant. It’s a position with a high level of responsibility and the right candidate will act as the glue of the Management teams.

 

You drive the overall development of the department, in line with priorities defined by the Management teams. You will lead in your area of scope, and secure the implementation, usage and continuous improvements of global ways of working.

 

Main activities & Responsibilities:
•    Work proactively to support the management teams by providing an efficient and professional service by managing day-to-day activities, support and follow-up plans.
•    Plan, organize and lead activities for the Management teams and departments.
•    Support with travel, major events, expense reports, business, general administration and agenda proposition and planning.
•    Responsible for the department’s administrative routines as well as proficiency in IT tools such as MS Office, Teams, OneNote, SharePoint, SAP/R3, EBD and Origo.
•    Responsible for the information flow within the department including team building and department events.
•    Be actively involved in the onboarding of new members by providing information about the way of working and tools.
•    Implement benchmarked tools/activities within other departments in the same organization.

Who are you?

You have an open and positive attitude, you are flexible and you like to work in a high pace environment. You will work proactively and should have the ability to work on own initiative. The job requires good networking and great ability to communicate. To be able to work with people on different levels and in different areas is essential. If you are also curious and love to find new ways of working with different platforms and IT tools such as Microsoft Office, we believe that you will be a perfect fit for this role.

 

To be successful in this position you need to have a high level of integrity and ethics, dedication, commitment, loyalty, and sound judgment. Finally, you must be exceedingly well organized and flexible.

 

Qualifications:
•    Ability to take ownership of the tasks and to proactively structure and prioritize a wide range of issues in an effective way.
•    Collaborative approach, strong organizational skills and ability to drive activities.
•    High standard of professionalism and to operate with highest level of integrity (ability to treat confidential information with appropriate discretion).
•    International approach/interest and a global mindset with advanced skills in English.
•    Strong skills in IT systems in general and Office365 in particular.
•    Good social competence and networking skills – someone who loves to cooperate and work with people will love this job!
•    Knowledge about the Volvo organization and administrative routines is an advantage.
•    Relevant education and experience from similar positions.
 

What’s in it for you?

We can’t promise you an effortless job, but what we can promise are some really skilled colleagues and some truly exciting challenges. You will work in a global environment that provides opportunities both professionally and personally. We at Group Trucks Purchasing want you to prosper and be happy, because when you succeed, we succeed. Together we drive prosperity.

Ready for the next move?

We will recruit continuously, so please do not wait with your application! If you would like to know more about the position, you are welcome to contact us:

Hiring Manager: Daniel Heimer, VP Hydrogen Solutions & New Technologies, daniel.heimer@volvo.com.    

  
HR contact: Åsa Leijon, People & Culture Business Partner EMOB, asa.leijon@volvo.com.

 

Last application date: October 6th
 

We value your data privacy and therefore do not accept applications via mail. 

 

Who we are and what we believe in 
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

 

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. 

 

Group Trucks Purchasing has 125 BSEK in purchasing annual spend and 2,550 supply chain partners in serial production. We deliver the best possible products and service that bring value to our customers through scouting and working with high performing supply chain partners. We support Volvo Group's mission ‘Driving prosperity through transport solutions' through sustainability, business ethics and innovation. Joining us means working in a global context with 1,400 colleagues from diverse backgrounds and different nationalities across 25 countries while contributing to the core business and results of Volvo Group. 

Job Category:  Administrative & Business Support

Organization:  Group Trucks Purchasing

Travel Required:  Occasional Travel

Requisition ID:  13708