Executive Assistant

Job description

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

Position Description

The purpose of this position is to support the activities of the Vice President and General Manager/NRV (VP). You will collaborate with the VP to creatively problem solve and develop a structure/way of working to meet customer demands, innovate, and continuously improve. This position is also responsible for supporting a safe workplace environment through oversight and management of third-party healthcare providers and is open to special projects that align with the individual’s strengths.

Responsibilities

Administrative & Organizational Support

·  Prepare the VP for upcoming activities (meetings, tasks, visitors, travel, etc.).

           Track and discuss the VP’s priorities and actions for the upcoming weeks and align on actions/areas where you can support while also ensuring the VP’s schedule is organized.

·  Own and maintain a systemized way of working for the plant management team.

            Manage a collaboration system that houses meeting notes, agendas, materials, learnings, actions, calendars, etc. for team organization, transparency, and alignment.

 

Business Strategy & Structure Planning

·  Partner with the VP to develop a structure for success.

           Collaborate with the VP to proactively identify plant needs and propose and implement forums, activities, agendas, reviews, etc. to best meet our plant goals.

·  Manage the plant management team’s progress flow.

           Track decisions needed or made, discussion topics, and outstanding actions; and integrate these items in appropriate forums, at the right time, to drive progress.
 

Plant Management Team Member

·  Assist the VP in positively influencing the plant management team culture.

           Lead by example with your character, actions, and behaviors to strengthen and unify the team.

·  Collaborate with the plant management team members to contribute to our strategic initiatives and team growth.

            Share your perspective and offer your strengths where you feel they can be applied.
 

Site Operations & Project Management

·  Support site wide initiatives and events.

            Help plan and execute and/or manage projects and initiatives assigned to you by the VP.  Assist with special functions such as public relations events, executive visits, and employee events.

Competencies and Core Values

·  Customer focus: Understanding and meeting the needs of customers and addressing the interests and concerns of all organization stakeholders.
·  Business acumen: Ability to understand the business’ key success factors and challenges, and base decisions/actions from that knowledge.
·  Being one step ahead: Ability to anticipate needs and implement solutions.  Takes initiative in researching, implementing, and improving systems and processes.
·  Integrity: Ability to handle sensitive information with tact, professionalism, and discretion. Taking ownership of your actions as well as the courage to stand up for what you believe in/provide your honest opinion.
·  Action oriented: Acting in the absence of specific instructions or in the absence of a specific requirement, taking reasonable risks to achieve results, and persevering when challenged.
·  Peer relationships: Building strong work relationships and adjusting to how individuals, organizational units, cultures and functions react.
·  Planning & Organization: Developing plans, implementing, and monitoring assignments/projects ensuring timely completion.
·  Standing alone: Taking the lead in getting the job done and accepting responsibility for personal actions, costs, and results.
·  Teamwork: Building cooperation among individuals and departments, sharing information and resources, and working to achieve group goals and outcomes.
·  Flexibility: Performing a wide range of tasks, responding to changes in direction and priorities, and accepting new challenges, responsibilities, and assignments.
·  Analytical Skills: Recognizing patterns in data, information, or events, drawing logical conclusions, and making recommendations for action.

Minimum Education and Experience

·  Bachelor’s degree in business or management + 1 year administrative experience OR 5 years executive management administrative support, preferably in a global environment.
·  5 years’ experience with all Microsoft Office applications.
·  Licensed notary in the Commonwealth of Virginia preferred.

We value your data privacy and therefore do not accept applications via mail. 

 

Who we are and what we believe in 
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. 

 

Group Trucks Operations encompasses all production of the Group’s manufacturing of Volvo, Renault and Mack trucks, as well as engines and transmissions. We also orchestrate the spare parts distribution for Volvo Group’s customers globally and design, operate and optimize logistics and supply chains for all brands. We count 30,000 employees at 30 plants and 50 distribution centers across the globe. Our global footprint offers an opportunity for an international career in a state-of-the-art industrial environment, where continuous improvement is the foundation. As our planet is facing great challenges, we - one of the largest industrial organizations in the world - stand at the forefront of innovation. We are ready to rise to the challenge. Would you like to join us?

Job Category:  Administrative & Business Support

Organization:  Group Trucks Operations

Travel Required:  Occasional Travel

Requisition ID:  15649