Business Office Admin & Marketing

Job description

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

What you will do

The Business Office, Administration & Marketing   is responsible for financial control, office administration & business marketing.

 

This position reports to: Director: Bus.

 

Job Objectives:

 

Strategic:

·  Secure financial and administrative compliance of the bus division through audits and continuous collaboration with (MIAC) Middle East, Israel, Africa and CIS and (VGSA) Volvo Group Southern Africa finance.
·  Analyze financial performance (revenue and cost) of the department, report deviations and assist with corrective/improvement actions.
·  Continuous improvement of systems, ways of working (admin), reporting, etc. (less is more).

 

Operational:

 

Business Office:

·  Always secure a high level of accuracy in all functions.
·  Support with budget compilations, financial analysis, and reporting.
·  Control financial activities and report deviations as required by VGSA & MIAC.
·  Manage customer accounts and invoices using prescribed system (Evolve).
·  Manage allocation of provisions from sales transactions.
·  Support with the preparation of BRM and monthly estimates.
·  Support regional financial controller MIAC.
·  Coordinate and control rolling bus stock, maintenance, cleaning and safe-guard and protect of components at risk. (Perform visual inspections from time to time).
·  Coordinating with external auditors to ensure compliance with auditing practice. (physical stock quarterly and with auditors – Deliotte).
·  Liase with Logistics department to ensure timely deliveries.
·  Capturing data related to stock of vehicles and chassis on system (Evolve). 
·  Tracking orders to ensure timely delivery. 
·  Creating purchase orders and GRV goods as well as record keeping. 

 

Administration:

·  Full responsible for all office administration (sales, services, competence development, product engineering, partners, travel arrangements & bookings, etc.).
·  Liaise and communicate with customers and internal supply chain with respect to vehicles, delivery schedules, customer accounts and invoices.
·  Manage daily, weekly, monthly, quarterly reports and secure on-time submission.
·  Manage vehicle introduction onto Natis, registration & licensing using the appointed service provider.
·  Support with documentation during chassis/body homologation.
·  Fully responsible for tender admin (document control, compliance sheet approvals, etc.). 
·  Monitor financial KPIs, analyze variances, and recommend corrective actions as needed.
·  Identify cost-saving opportunities, motivate implementation of cost control measures, to enhance efficiencies.
·  Collaborate with procurement and supply chain teams to optimize inventory and minimize cost management.

 

Marketing:

·  Lead the marketing function for the bus division incl. digital & magazine submissions.
·  Liaise with VGSA & MIAC marketing responsible and coordinate campaigns, functions, etc.
·  Full responsibility with event planning, arrangement and execution.
 

Who are you?

 

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: 

 

Qualification & Job Experience:

·  Grade 12 / Matric Certificate.
·  Financial Accounting Degree or Diploma.
·  Marketing certificate or experience.
·  Computer Literacy (Microsoft Office Package, Power BI).
·  A minimum work experience of 3 yrs required.

 

Job Knowledge & Skills Requirements:

·  Networking Skills.
·  Interpersonal Skills.
·  Communication Skills.
·  Time Management Skills.
·  Working under pressure.
·  Planning and Organization.
·  Attention to detail.
·  Accuracy.

 

Key Competencies:

·  High on Integrity.
·  Team player.
·  Applying Expertise and Technology.
·  Analyzing.
·  Planning and Organizing.
·  Entrepreneurial and Commercial Thinking.
·  Persuading and influencing.
·  Deciding and Initiating Action.
·  Presenting and Communicating Information.
·  Relating and Networking. 
 

What’s in it for you?

We offer a solid package of compensation and benefits, plus you will enjoy:  

 

Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary.

 

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disability to apply. 

Application Closing Date: 27 November 2024.

We value your data privacy and therefore do not accept applications via mail. 

 

Who we are and what we believe in 
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

 

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. 

 

At Volvo Buses you join one of the world’s leading providers of sustainable people transport solutions. What we do affects millions of people around the world: passengers, drivers, customers; in fact, entire cities and countries. This job gives you the opportunity to work with the future of people transportation and infrastructure. We have a strong culture of working together to help each other, sharing knowledge and experience. Together, we shape the world we want to live in.

Job Category:  Finance

Organization:  Volvo Buses

Travel Required:  Occasional Travel

Requisition ID:  15676