SBS Regional Hub Office Coordinator

Job description

SBS Budapest Center - Office Coordinator

JOB PURPOSE

Our new colleague will be supporting new office development, coordinating new office set up and will coordinate, manage and maintain the facility services on site.

ABOUT THE BUSINESS UNIT (SBS):

Sanofi Business Services (SBS), one of the 5 pillars of Sanofi's Business Transformation organization, is setting up a new Business Services centre in Budapest to provide Finance & Accounting (Account-to-Report, Customer-Invoicing-to-Cash) as well as Employee oriented (Employee Experience) services.

KEY ACCOUNTABILITIES:

Project Phase (set up)

·  Project management & reporting on new office development, liaising with real estate agency and architect studio
·  Assist in defining the office space requirements with the Global RE/FM team
·  Coordinate with the architect to prepare the office plan
·  Participate to the Vendor selection process for fit out
·  Monitor the progress of the services carried out by (sub-)contractors jointly with the RE agency
·  Report on budget & spend

Run Mode

·  Manage and monitor the performance quality of the services carried out by (sub-)contractors
·  Establish and maintain Service Level Agreements & Key Performance Indicators (SLAs & KPIs) with (sub-)contractors and monitor supplier performance against these
·  Coordinate the resolution of building-equipment emergencies and serve as a liaison between affected employees and external contractors called in to resolve issues
·  Responsible for implementation and follow-up of the maintenance of office equipment, physical space and audio visual systems (in colaboration with ITS)
·  Review furniture needs and produce and maintain a needs analysis
·  Supervise the Facility Management team e.g. handyman and receptionist etc.
·  Facilitate regular team meetings, prioritize workload
·  Prepare, suggest and manage Yearly budget

REQUIREMENTS:

·  Qualification in Facility Management, Hospitality Management or in a similar area
·  At least 3 years of experience of working in a Facilities or Office Manager role in a business environment
·  Fluent in Hungarian
·  Good command of English (verbal and written)
·  Ability to manage a multi-disciplinary and multi-cultural team
·  Good people, budget and project management abilities
·  Attention to detail and process driven
·  Proactive and ‘hands on'
·  Strong administration, delivery skills and focused on results
·  Excellent communication and negotiation skills
·  Strong technical and FM services management skills
·  Excellent customer service skills
·  Must have proven experience of creating and overseeing SLAs / KPIs and of managing vendors
·  Knowledge of HSE guidance and regulations

NICE TO HAVE:

·  Experience in monitoring budgets

WHAT WE OFFER:

·  An attractive, market-oriented salary aligned with your qualifications
·  Opportunity for a successful career path within Sanofi – purposeful support of professional and personal development
·  As a globally successful and constantly growing company, Sanofi provides international career paths as well
·  Competitive salary package and benefits
·  Collective life- and accident insurance
·  Discounted recreational opportunities
·  Voluntary pension fund membership
·  Yearly medical checkup

LOCATION : Budapest, IV. district

Empower Life Everyday

In 2018 Sanofi was selected 'Pharmaceutical Company of the Year' by the independent professional jury of Medicina Forum.

In 2019 Sanofi Hungary has been awarded Top Employer for the 2nd time and for the 1st time in its history Sanofi has received the Global Top Employer certification as well.

Sanofi is a global pharmaceutical leader providing healthcare solutions in more than 170 countries around the world with its over 100,000 employees.

Our footprint in Hungary is significant: in terms of domestic sales Sanofi ranks 2nd in the pharma industry and 21st in terms of total sales. We are present in Hungary for more than 100 years and now our close to 2,000 employees work in the fields of development, production, commercial operations and distribution on our four sites (Csanyikvölgy, Nagytétény, Újpest, and Veresegyház).

Thanks to our diverse activities in Hungary we not only offer innovative health solutions for treating diabetes, oncology and rare diseases, but also promote prevention and health preservation with our human vaccines. In the CHC segment we are market leaders in Hungary with our most popular brands of which products (such as the Algoflex product family, No-Spa, Normaflore, Pharmaton Vital, Magne B6 etc.) are widely well-known.

At Sanofi, diversity and inclusion are foundational to how we operate and are embedded in our Core Values. We respect the diversity of our people, their backgrounds and experiences. We recognize that to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our employees, patients and customers.

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.