Medical Projects/Events Coordinator

Job description

Job Summary

·  You will provide accurate and timely administrative support for Thailand, Malaysia and Singapore (TMS) Medical team based in Singapore.
·  Working with internal & external stakeholders for creating and implementing project plans for related medical events (e.g. liaising with hotel, procurement, legal and other  departments for contracts)

Key Duties and Responsibilities       

The scope of duties and responsibilities includes but is not limited to:

1. Events & Projects Co-ordination

·  Develop and execute plans required to support any TMS Medical  event or initiative as appropriate, especially in communications, vendor management, contractual requirements, confidentiality agreements, logistical and registration support, processing payments and honorariums for participants, onsite meeting / administrative support for internal and external events, including WebEx meetings, etc.
·  Effectively manage and track important timelines for projects, programs, events, etc.
·  Take minutes during project meetings with required follow up actions
·  Initiate request via internal system & follow through till approval stage for events/services e.g. eAED, eCAF, ePR, eBuy, eVMF, eHAT, Zinc etc.
·  Work with internal & external stakeholders to create and implement project plans for events

(E.g. liaising with hotel, legal, compliance and procurement departments for contracts)

·  Prepare various SOP forms for the department, for example,
·  Purchase Requisition (PR) and Purchase Orders (PO)
·  Invoice and payment request for all A&P expenses
·  Occasional travels  to support major TMS Medical meetings / events if required
·  Monitor project budget utilization and ensure that project budget is on track
·  Prepare monthly TMS medical projects dashboards for reporting purpose

2. Admin Support

·  Effectively manage documentation and filing of communications, materials, reports and documents to support ease of retrieval and sharing of information
·  Assist in new hire onboarding and off-boarding
·  Provide support on any ad-hoc project assignments as required from time to time

Education Qualification 

·  Diploma or Bachelor’s Degree in Life sciences including Pharmacy or Science

Experience & Knowledge

·  Minimum 5 years prior related experience in  events co-ordination from  multinational companies
·  Experience in the healthcare or pharmaceutical industry
·  Extensive event coordination experience in the medical affairs function

Skills & Core Competencies

Essential

·  Proficient skills in Microsoft programs - including MS Word, Excel, PowerPoint, Outlook
·  Project and Event Management skills
·  Ability to multi-task and prioritize
·  Well organized with  attention to details
·  Ability to navigate in a matrix organisation
·  Analytical ability - able to solve problems and being resourceful
·  Excellent networking skills
·  Strong organizational and negotiation skills
·  Good communication skills
·  Fluent in English
·  Team player and collaborates well across countries and cultures
·  Efficient  time management
·  Ability to maintain confidential information with discretion and diplomacy

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.