Events Specialist

Job description

Events Specialist

·  Location: Budapest
·  60% Remote working and up to 10% travel required
·  Job type: Permanent and Full time

About the job

Our Team:

Medical & Commercial Operations is an internal Sanofi resource organization setup to centralize processes and activities to support Specialty Care, Vaccines, General Medicines, CHC, CMO, and R&D, Data & Digital functions. Medical & Commercial Operations strives to be a strategic and functional partner for tactical deliveries to Medical, HEVA, and Commercial organizations in Sanofi, globally. Medical & Commercial Operations is built to reduce reliance on external services providers and facilitate the development of internal expertise. Medical & Commercial Operations will leverage untapped combination of talent pool.

Main responsibilities:

Event Specialists are in charge of implementing event plans within their areas of responsibility, whether those are geographic or business unit-based. They organize the end-to-end operation of all events within their scope, such as patient and healthcare provider congresses and conventions, internal sales meetings, standalone meetings or webinars, advisory board meetings, and speaker training meetings for healthcare providers, as well as large-scale internal meetings.

Event Specialists report to Event Leads and contribute their experience and knowledge in the form of recommendations to meet Sanofi’s purpose and goals, focusing on efficiency while always staying compliant at every level. They manage external suppliers and communicate with internal and external stakeholders, ensuring consistent company representation at all events.

The role requires project management and communication capacity, as well as organization skills, in alignment with Sanofi’s Play to Win strategy.

·  Partner with transversal brand teams, creative agencies, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders.
·  Provide input regarding site selection, service contractors, contract negotiation and budget planning. Facilitate vendor selection.
·  Adhere to company policies, particularly those related to transparency and compliance.
·  In charge of on-site meeting management, as well as technical and analytical support for hybrid and virtual meetings.
·  Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, either directly or through a third party.
·  Plan and organize different types of meetings, identify risks early in the process and set up a risk mitigation plan. Provide hands-on management of all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues.
·  Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved.
·  Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as SpotMe and cVent, as well as other meeting technology solutions.

About you

·  Experience:
·  A minimum of 3 years experience in meeting planning.
·  Direct experience in pharmaceuticals and life sciences spaces.
·  Soft skills :
·  Strong relationship builder, customer-service oriented.
·  Organized and flexible, able to quickly grasp and implement new concepts.
·  Event and congress knowledge regarding meeting planning and reporting results. 
·  Financial acumen as it relates to budget management and spend analysis.
·  Ability to collaborate and deliver solutions in a complex environment.
·  Innovative mindset, digital literacy.
·  Able to adapt to changing business priorities.
·  High attention to detail.
·  Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.
·  Technical skills : MS office (including Teams, SharePoint)
·  Education : Bachelor’s degree or equivalent
·  Languages : Excellent knowledge of English language (spoken and written)

When joining our team, you will experience:

·  An international work environment, in which you can develop your talent and realize ideas and innovations within a competent team
·  An attractive, market-oriented salary and cafeteria benefits
·  Flexible home office policy, with a possibility to work up to 60% of time from home / where you can easily schedule your office days
·  Work from an "Office of the Year 2020" finalist office
·  Collective life and accident insurance
·  Yearly medical check-up
·  An individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeks
·  Your own career path within Sanofi. Your professional and personal development will be supported purposefully
·  Join a great community & special events (Monthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs)

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com !

Discover our Code of Conduct , that serves as the moral compass that guides us when chasing the miracles of science to improve people’s lives. Please ensure to have read this document before applying.

#Sanofi #WeNeverSettle #SanofiCareers #PursueProgress #DiscoverExtraordinary #joinsanofi #careerswithpurpose #SBSBUDAPEST

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.