Event Engagements Specialist

Job description

Event Engagements Specialist

·  Location: Budapest
·  60% Remote working and up to 10% travel required
·  Job type: Permanent and Full time

Our Team:

Medical & Commercial Operations is an internal Sanofi resource organization setup to centralize processes and activities to support Specialty Care, Vaccines, General Medicines, CHC, CMO, and R&D, Data & Digital functions. 

Medical & Commercial Operations strives to be a strategic and functional partner for tactical deliveries to Medical, HEVA, and Commercial organizations in Sanofi, globally. Medical & Commercial Operations is built to reduce reliance on external services providers and facilitate the development of internal expertise. Medical & Commercial Operations will leverage untapped combination of talent pool.

Job summary:

The Event Engagements Specialist is responsible for operational activities related to services provided by Scientific External Experts and Health Care Organizations during the events managed by the Events Team. This role oversees transparency management, contracting and communications, during and after events.

The role requires the capacity to assess risks when faced with uncertain and rapidly changing environmental conditions, making decisions supported by strategy, and finding resources to resolve issues in an efficient and business-appropriate manner. Effective communication is a must, as this role is an ambassador for the company’s Play to Win strategy and is accountable for operational activities within scope. 

Main responsibilities:

·  Coordinate activities related to SEE/HCO/patient engagement for event-related services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosures.
·  Provide active data input to the Global Rationale Form for event and engagement approval, as well as coordinate related approvals.
·  Manage and oversee operational hub activities and contribute where appropriate. Activities include but are not limited to:
·  Creation and support completion of Service Agreements using One Sanofi tools and platforms.
·  Reviews and approval management of SEE engagements via the One Sanofi transparency approval and reporting tool.
·  Agreement signatures, communicating with external and internal parties, which includes the Contract Management/Legal team for complex agreements.
·  Fair Market Value calculations for the review and acceptance of each business unit.
·  Financial approvals and post-event invoice payments.
·  Transparency reporting.
·  Monitor and report on follow-up actions and planning status related to SEE/HCO engagements. Update all related budgets and forecasts.
·  Deliver the best end-to-end experience for internal and external stakeholders through event planning, implementation, tracking and overseeing the operational hub activities.
·  Share knowledge and best practices with peers and stakeholders.
·  Develop strong working relationships through transparent communication in all directions.
·  Contribute to ensuring vendors and partners consistently meet or exceed obligations, perform constant evaluation of services and processes.
·  Provide metrics on relevant markers of event management success, as well as those related to transparency and compliance in a timely and accurate manner.

About you 

·  Experience : A minimum of 3 years of professional experience in an event planning/contracting field. Project management experience is an advantage.
·  Education : Bachelor’s degree or equivalent is required.
·  Soft skills :
·  Strong interpersonal skills, customer service orientation.
·  Financial acumen as it relates to budget management and spend analysis.
·  Ability to influence, collaborate, negotiate, and deliver solutions in a complex environment.
·  Innovative mindset, change management.
·  Able to adapt to changing business priorities.
·  High attention to detail, capable of asking insightful questions.
·  Digital literacy.
·  Accountability and sense of urgency, able to find flexible solutions on the spot when challenges arise.
·  Superior organizational and adaptability skills.
·  High ethical standards.
·  Languages : Advanced English.

When joining our team, you will experience:

·  An international work environment, in which you can develop your talent and realize ideas and innovations within a competent team
·  An attractive, market-oriented salary and cafeteria benefits
·  Flexible home office policy, with a possibility to work up to 60% of time from home / where you can easily schedule your office days
·  Work from an "Office of the Year 2020" finalist office
·  Collective life and accident insurance
·  Yearly medical check-up
·  An individual and well-structured introduction and training of new employees and we will dedicate a Buddy for you to better navigate in your first weeks
·  Your own career path within Sanofi. Your professional and personal development will be supported purposefully
·  Join a great community & special events (Monthly Board Game Nights, Summer Events, Well-Being Lectures & Sport Clubs)

Pursue progress, discover extraordinary

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com !

Discover our Code of Conduct , that serves as the moral compass that guides us when chasing the miracles of science to improve people’s lives. Please ensure to have read this document before applying.

#Sanofi #WeNeverSettle #SanofiCareers #PursueProgress #DiscoverExtraordinary #joinsanofi #careerswithpurpose #SBSBUDAPEST

At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.