T&E Transition Project Manager

Job description

·  Job facts

We are looking for you to join Roche and our Services & Solutions Center in Budapest.

Roche is a stable and innovative biotechnological company offering exceptional career paths and great benefits for fresh graduates and outstanding professionals. This is the reason why we are continuously expanding, looking for new talents and supporting remote working during these unusual times. Your health and safety is of paramount importance to us, therefore we are conducting web-based interviews and our onboarding process is also running in a virtual setup.

What we do: TheAudit and Compliancedepartmentprovides services for the affiliates in the EMEA region. Our main areas covered are: Financial Compliance, SAP Authorization, Travel and Expense Compliance.

Your day to day responsibilities are:

As T&E Transition Project Manager you will be responsible for the end to end management of the OneT&E program transition to RSS EMEA andact as a single point of contact from the our side. You will be accountable and responsible for the quality and timeliness of the process transformation across several affiliates and the RSS EMEA, as well as all deliverables and milestones for their respective process area as outlined.

As a qualified expert, you:

·  Examine the need and initiate retrofit with the respective parties
·  Ensure keeping the standard scope of activities regarding OneT&E within the organization.
·  Perform Fit-Gap sessions with the respective parties and collect necessary data in order to prepare RSS EMEA for the transition.
·  Involve all respective parties in UAT from RSS EMEA
·  Manage internal transition based on the standard scope of activities within RSS EMEA.
·  Ensure adherence to the transformation plan and measure its impact
·  Identify services/process that are not covered by a TO BE process across area, based on the service catalogue and validate with RSS EMEA organization and Business Process Manager (BPM)
·  Ensure that transition and transformation plans are complete (e.g. action owner, due date, a category) and if required reach out to the relevant stakeholders to ensure timely finalization (being in RSS EMEA, affiliate or governance)
·  Ensure that priority has been properly set across action items to deliver benefit as early as possible and that major pain points identified on the different sides (RSS EMEA, affiliate or any other parties involved) are addressed by the action plan.
·  Provide timely and regular feedback to the Program Leads and BPMs
·  Monitor the baseline throughout the implementation of the transition plan
·  Support RSS EMEA in the OneT&E program transition including Affiliate-SSC transitions, system changes, process improvement projects, monitor and follow-up, manage project stakeholders and project team
·  Perform planning, monitoring and forecasting, issue and risk management, escalation management, variance analysis and status reporting, keep full tracking and follow up on a regular basics
·  Works with GBPM's on establishment of a “To-be” process
·  Support RSS EMEA Operations Managers on the Site Readiness
·  Escalate issues to PM, RSS EMEA Head and/or Project/Transition Directors as appropriate
·  Provides necessary support during HyperCare
·  Develop , maintain and manage comprehensive and accurate project plans and timelines, ensure that the respective Directors, Managers and Team Leaders are informed and involved in time and have a clear understanding on the project deliverables and schedule
·  Organize project management activities, cross-functional resources, equipment, information and documentation
·  Perform planning, monitoring and forecasting, issue and risk management, escalation management, variance analysis and status reporting, keep full tracking and follow up on a regular basics
·  Ensure proper change management and communication takes place and support smooth changeover by considering different types of resistance, manage the change with departmental Directors, Operational Managers and Operational Teams

What can you bring to our team:

We are looking for someone who is self motivated, really passionate about his or her job and understands that providing a high-quality service is crucial for the organization. As an ideal team member you are open-minded, dedicated to make a difference and open to constant development. Furthermore, you have:

·  University or College Education
·  Proficiency in English
·  3-4 years' experience in SSC environment in relevant field
·  3 years' experience in Compliance and/ or Customer Experience field
·  Analytical thinking, attention to detail
·  Excellent interpersonal and communication skills as well as assertiveness
·  Ability to handle multiple project priorities simultaneously
·  Understanding of Travel & Entertainment related processes with the ability to learn across areas
·  Demonstrated excellence in customer relations and building partnerships at all levels within an organization
·  Strong project management skills
·  Open-minded attitude with proactive mindset
·  Open mindset and focus on identifying potential improvement areas

In exchange we provide you with:

·  Development opportunities: free language courses, a wide range of training & learning opportunities, long-term career opportunities, lateral and vertical career moves, exciting projects & assignments, etc.
·  Excellent benefits: flexibility (home office days after your probation period), competitive salary and cafeteria package, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, Themed Holiday party, people-focused company culture, annual bonus in March, etc.
·  We offer you a great opportunity in a truly international work environment with high-profile colleagues and excellent in-house learning and networking opportunities, plus an opportunity to make your mark at Roche. We will make sure your daily work will make an impact and you will be able to learn a lot along the way.

·  Who we are

The Hungarian Shared Service Centre provides financial, procurement and HR services to support the European and Global Roche subsidiaries and offers exceptional career path for fresh graduates and outstanding professionals.

Roche is an equal opportunity employer.