Senior/Principal Administrative Business Partner- Translational Medicine (OMNI)

Job description

The Position

Role Summary:

We seek a Senior or Principal Administrative Business Partner to join our Translational Medicine (TM) team, partner with and provide support to the VP of the TM OMNI department (OMNI = ophthalmology, metabolism, neuroscience, immunology). Translational Medicine supports the clinical development of our novel therapeutics by generating scientific insights into the molecular mechanism of action. We have a passion for patients, science and people. We would like you to be part of our strong, close, trusting and collaborative community. Our talent feels valued, connected, and a sense of belonging to our vision of improving patients lives. Our stakeholders rely on our expertise to help them deliver the prioritized portfolio more effectively and efficiently. We are innovative, not afraid to learn from mistakes, experiment and iterate to achieve our aspirations.

Job Responsibilities:

• Partner with the VP of TM OMNI and the leadership team on day to day needs
• Independently manage complex scheduling across various time zones
• Manage executive management levels stakeholders with a high level of confidentiality  
• Manage the scheduling of senior committee meetings, global summits and department offsites
• Assist with planning, organization, and execution of large-scale meetings that might entail the added complexity of managing schedules across multiple time zones with internal and/or external key stakeholders
• Independently lead the planning & execution of meetings at Congress events, Global Summits, etc (venue & speaker selection, technical AV requirements, catering, agenda setting, contract management)
• Contribute to the management in departmental gSites, Currents, websites, newsletters, etc. (collect content, distribute information)
• Process and manage vendor/speaker engagements, contracts and payments, etc., including RFP/Vendor selection
• Submit facilities, IT and Site Services requests
• Coordinate collecting and implementing feedback for communications when applicable
• Partner with leader(s) to create team agreements
• Serve as thought partner with TM OMNI leadership to assess employee engagement, gauge informal pulse checks, share ideas for enhancing engagement
• Manage complex candidate/recruiting process
• Work with extended ABP team on administrative components and logistics of department onboarding/offboarding
• Keep up-to-date on cSuite changes and organize trainings for team and/or other admins in department
• May manage other administrative business partner(s)

Required Skills and Qualifications:

• Excellent verbal and written skills
• Excellent organization skills and attention to detail
• Ability to work independently
• Ability to plan, coordinate, organize and prioritize work within and across functional groups and execute.
• Ability to lead and coordinate work among team members
• Highly collaborative and strong interpersonal skills
• Exercises judgment and discretion of sensitive and proprietary information
• Experience training staff on departmental systems, processes, and other general or administrative tools
• Proven track record of meeting or exceeding objectives and goals
• In depth knowledge of cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)
• Actively seeks to inform, promote and instruct others with innovative tools that enhance efficiency and productivity 
• Requires a significant amount of keying and moussing. Ability to accommodate extended periods of computer use to meet business operations needs.
• Presently reside in the San Francisco Bay Area and have the ability to work in the South San Francisco office.

Education and experience

• BS/BA degree or equivalent industry experience
• Minimally 3 year (Senior) 5 years (Principal) of relevant administrative, operations or project management experience
• Previous work experience in Roche/Genentech or the pharmaceutical industry is preferred

Relocation benefits are available for this job posting.

The expected salary range for this position based on the primary location of California is $80,000- $150,000 (Senior Admin Business Partner) and $91,000-$169,000 (Principal Admin Business Partner). Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law.  A discretionary annual bonus may be available based on individual and Company performance.  This position also qualifies for the benefits detailed at the link provided below.

Benefits 

Who we are

A member of the Roche Group, Genentech has been at the forefront of the biotechnology industry for more than 40 years, using human genetic information to develop novel medicines for serious and life-threatening diseases. Genentech has multiple therapies on the market for cancer & other serious illnesses. Please take this opportunity to learn about Genentech where we believe that our employees are our most important asset & are dedicated to remaining a great place to work.

Diversity and Inclusion (D&I) are critical to the success of our company and our impact on society. We believe that by championing diversity of background, thought and experience, we can foster a sense of belonging and provide an environment where every employee feels valued, included, and able to contribute their best for the patients we serve. We’re focused on attracting, retaining, developing and advancing our people to their full potential by rewarding bold ways of thinking and integrating inclusive behaviors into every aspect of our work.

Genentech is an equal opportunity employer,  and we embrace the increasingly diverse world around us.  Genentech prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin or ancestry, age, disability, marital status and veteran status. For more information about equal employment opportunity, visit our Genentech Careers Homepage. 

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants.