Personal Assistant to General Manager and Reputation Management Assistant

Job description

  Job facts

The PA and Reputation Management Assistant, who will report to Head of Reputation Management, mostly provides support to the General Manager in operational activities and to the Head of Reputation Management in the organization of company events.

Key responsibilities as :

Personal Assistant to the General Manager

·  Maintains the GM's schedule, including day-to-day and long-term management of meetings, projects and priorities
·  Oversees the GM's and related company calendar using discretion for time and availability in order to manage workflow, ensure the completion of essential projects and meet critical deadlines
·  Answers, responds or follows up on incoming calls, messages, requests and correspondence
·  Schedules, arranges and coordinates meetings and travel, communicates with stakeholders and participants to relieve the GM from the burden of administrative tasks
·  Examines documents submitted for the GM signature to ensure accuracy and completeness
·  Organizes Document management – mainly for internal documents, guidelines and external correspondence

Reputation Management Assistant

·  Schedules, supports and assists to the organization of company events
·  Coordinates and processes contracts as well as other vendor activities like the screening, monitoring and evaluation of multiple services in the context of event organization
·  Briefs the Head of Reputation Management for internal organizations and company events.
·  Prepares and completes presentations and documents (of technical nature as well)
·  if needed.
·  Designs and maintains databases and organizes Document Management

·  Who we are

At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.

Desired profile

Who you are

You're someone who wants to influence your own development. You're looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

In hiring new employees, we look for people who are inspired by our mission and who fit well in the collaborative, meticulous and entrepreneurial spirit of the company. In the function of PA a supportive and discrete personality and a keen eye on how to protect the company and it's executives reputation and interests is of great importance.

Key qualifications ⁄ skills:

·  You have a minimum of bachelor's degree in Business Administration or similar; an experience in Events organization is strongly preferred
·  You have a proven experience as an executive administrative assistant or in other management support role
·  You can demonstrate an exemplary planning and time management skills to ensure timely and high-quality accomplishments
·  You are trilingual: English; French and Dutch are strong assets
·  You have a high level of empathy, verbal and written communications skills
·  You have a willingness to learn and ability to self-start and prioritise tasks
·  You have excellent collaboration skills and attention to details; and you enjoy working in a dynamic, high demanding and innovative work environment.
·  You have an advance knowledge of Microsoft Office: Word, Excel and PowerPoint and of the Google applications
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