Executive Assistant and Events Coordinator

Job description

  Job facts

We're looking for an Executive Assistant and Events Coordinator to join Roche Romania Diagnostics who will perform a variety of general administrative services. The candidate will be required to both take direction and work intuitively to support the completion of the department's goals and objectives in a professionally and culturally appropriate manner.

The position:

·  Coordinate the administrative activities in an effective, up to date, and accurate manner by providing support to Country Manager and leadership team
·  Coordinates office functions and provides administrative support to the business entities, including regulatory activities
·  Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objective
·  Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Country Manager
·  Organizes business itineraries, conferences, meetings, internal and external events
·  Coordinates and organizes meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tends to other requirements of department meetings
·  Conducts in-depth researches to collect relevant data and compiles reports, also confirming the data via outbound calls, if necessary
·  Communicates upwards and documents on any appropriate business related issue
·  Builds and maintains effective professional working relationships with internal/external partners and stakeholders
·  Coordinate and monitor events with healthcare stakeholders, local and sub regional events
·  Handles other job related responsibilities and tasks assigned by the superiors

Who we are

At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.

Desired profile

Who you are

You're someone who wants to influence your own development. You're looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

You, as an ideal candidate, will have the following skills, experience and education:

Education

·  University Degree, preferably in Foreign Languages/ Business Administration/Public Relations

Experience

·  At least 2 years of experience as executive assistant, event management and internal communication.
·  Good knowledge of English and Romanian, both written and spoken.
·  Good knowledge of Microsoft Office suite: Word, Excel and PowerPoint, SAP knowledge (desired)
·  Event organization in a highly regulated and compliance environment
·  Leadership team agenda management

Key competences

·  Strong organizational and project management skills and the ability to handle multiple, competing projects simultaneously to meet tight deadlines, with outstanding attention to detail
·  Demonstrate proactivity, greater agility and stringent prioritisation while keeping a good balance
·  Demonstrated ability to build and maintain relationships with both internal and external stakeholders including executives.
·  Excellent written and oral communication skills, with the ability to engage and work closely with a wide range of staff and board members
·  Ability to work collaboratively and effectively in a fast moving work environment
·  Self-motivated, spontaneity, positive attitude.

Roche is an equal opportunity employer.
Business Support, Business Support > Administrative Support

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