Events Co-ordinator (maternity leave cover - 10 months/Roche Fixed Term Contract)

Job description

·  Job facts

Are you looking for a fast paced role in which the Events Coordination work you do really matters?

Does a rewarding career with a progressive, world leading company in biotech and medical diagnostics, with Fortune 500 ranking, excite you?

If you've replied yes to these questions, we welcome you to apply for an exciting opportunity as an Events Coordinator at Roche Diagnostics UK & Ireland, based in Burgess Hill.

Roche Diagnostics UK & Ireland is in an exciting phase of growth, where the business is channelling its energy, focus, functions and processes towards enhancing customer and patient experience in the countries it operates in. As the medical diagnostics market-leader in UK & Ireland, the organisation recognises its responsibility to the healthcare system and will continue to remain agile in developing new ways of working, with a growth mind set.

Job scope

This role is for a 10-month contract, reporting directly to the Event Team Manager, you will responsible for the end to end coordination of a variety of events such as customer meetings, visits etc. As a successful candidate you will have a minimum of two years' event experience and have strong time management, organisational skills, a flexible approach and be confident working in a fast paced environment, ensuring the key business needs are met for each project. On occasions you may be required to travel to conduct site visits and attend some events to ensure they run smoothly.

Key Responsibilities

·  To coordinate external and internal customer events i.e. customer symposium, customer visits (globally and locally), sales conferences etc., in order to deliver a consistently high quality customer (internal and external) experience that is line with the objectives of the business area.
·  To support all functions.
·  To provide a coordinated approach to all communications in respect of external and internal events.
·  Full operational support with regards to budgets, registration, venue liaison, delegate management, compliance and effective on-site management of events

Who we are

Our UK Diagnostics business, headquartered in Burgess Hill, West Sussex, employs approximately 560 highly skilled individuals. We provide the industry's broadest range of diagnostics and monitoring products & services, spanning all sectors of the market: from small hand held devices used directly by patients or healthcare professionals, to large diagnostic instruments found in hospital laboratories.

Roche is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.

Desired profile

Who you are

Qualifications & Experience

Essential:

·  GCSE pass (or equivalent) in Maths & English
·  A'Level or equivalent
·  Experience of Microsoft Office products, Outlook, Word, Excel to intermediate level.
·  Experience of managing projects to deadlines and to a budget
·  Experience of organising B2B commercial conferences and internal events
·  Managing complex budget allocation and tracking
·  Ability to flawlessly deliver multiple events in a fast pace environment
·  Minimum of two years' event experience
·  Strong attention to detail and copywriting skills
·  Excellent time management, organisational skills and deadline driven
·  Good track record of managing complex events

Desirable:

·  Degree level education or equivalent
·  Enhanced knowledge to advanced level of Microsoft Office suite, smart sheets, voting buttons and event apps
·  Solid working practice of event management tools e.g. event management software like Cvent
·  Experience of negotiation with speakers

Knowledge, Skills & Personal Attributes

Essential:

·  Ability to identify opportunities to replicate best practice across events and across the company
·  Develops/manages project plans and executes events from small numbers of delegates to large-scale complex events.
·  Develop product knowledge, understand business challenges, priorities and ensuring a consistent approach with executing events.
·  Able to communicate to all levels within Roche, to understand audience and determine suitable level of detail, channel and information to communicate with them.
·  Actively embraces change & uses problem-solving and creative thinking to develop new approaches to projects and events.
·  Be able to remain calm and resilient when faced with challenges and also when changes arise
·  Ability to manage challenging priorities and remain flexible and adaptable in stressful situations.

Desirable:

·  Give constructive feedback when appropriate.
·  Seek to develop solid relationships with other affiliates, global teams and Pharma in Roche to share best practice, to save budget and use new ways to deliver events.
·  Ability to negotiate best possible venues and suppliers
·  Show how events directly impact business results and be able to report on cost efficiencies, for example increased sales, new business leads developed, increased employee engagement

Investing in you

Roche is a company that not only invests in its business – over £6.5 billion in R&D worldwide, including £460 million in the UK alone last year – but equally importantly in its people.

What this means for you is, not only a competitive salary and excellent benefits package, but also a genuine interest in your development and progression.

All of which has gained Roche 2019 Top Employer status in the UK and Europe.

Application deadline: 2 weeks from posting date

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