Administrative Professional

Job description

  Job facts
As an Administrative Professional you will be part of the PD Biometrics Administration team, which consists of twelve administrative professionals and is located in Basel.

The PD Biometrics Administration team provides support to managers and staff of Basel Biometrics Department (PDB) in diverse administrative tasks by anticipating and fulfilling their needs in a proactive, well-organized and customer-oriented manner and contributes to the smooth and efficient administrative processes of the department.

As an Administrative Professional in the PD Biometrics Administration team your main tasks will include:

·  Provide administrative support in diverse tasks to Biometrics and its sub-function's managers and members in a well-organized, customer-oriented manner and act as a contact person for the sub-function
·  Responsible for logistics and organization of meetings, video-conferences, departmental events and training and coordination of these activities
·  Responsible for accurately capturing and maintaining departmental records, documents and information stored in the different systems and platform (e.g. SAP CHRIS, Rud4All, Pharma Resources, Touch Point) in accordance with the PD guidelines
·  Assist managers in setting up and coordinating interviews on the site and global levels and support the induction processes
·  Assist managers in contract processes, set up and maintain contracts and purchase orders in partnering with Procurement Group
·  Assist PDBx members in checking and processing Roche forms (e.g. travel requests, reimbursement) and documents
·  Assist Admin Head and admins in carrying out projects and ad hoc requests
·  Attend administrative meetings and take minutes
·  Participate in admin induction processes and assist as requested

To be great in this role, we believe you will need to have:

·  Business qualification (e.g. Kaufmännische Lehre) or university degree (BA)
·  experience in administration
·  Self-motivated and focused, able to multi-task and meet timelines efficiently and productively
·  An enthusiastic, flexible and customer- / service oriented person who enjoys working in a team
·  Excellent coordination and organizational skills
·  Good knowledge in MS office, Google Mail, Google Calendar and Google Drive
·  Fluent spoken and written English (German is a plus)
·  Self-motivated and autonomous, discrete, flexible, proactive and a good team Player, strong communication and organizational skills, ability to efficiently work with complex cross-functional groups, adaptability in a fast changing working Environment
·  Maintain high working standard with good motivation
·  Ability to prioritize and handle diversified tasks
·  Ability and experience in working independently
·  Good team player with inter personal skills

If you still have questions then please check our FAQs and videos on careers.roche.ch/faq.

·  Who we are

At Roche, 94,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.