Administrative Assistant at Roche Basel/Kaiseraugst

Job description

  Job facts

We are looking for proactive professionals with a service-oriented mindset, who are passionate about organisation and thrive in complex and dynamic environments. We have several temporary and permanent roles to fill throughout the year 2017 across different functions.

As an administrative assistant, your key responsibilities will include, but are not limited to:

·  Supporting assigned managers/team members with calendar management, preparing documents and presentations, travel and meeting arrangements, expenses processing and other administrative or operational activities
·  Organising and coordinating internal and external meetings. These include team meetings, video, teleconferences, telepresence, etc.
·  Acting as a contact person for general requests involving the assigned team, such as moves, office set-up/allocations, etc. as well as maintaining databases and intranet sites
·  Facilitating communications with a broad range of internal and external customers, partners and other stakeholders
·  Supporting procurement processes and partners (invoices, purchase orders, accounting, etc.) as well as HR activities such as time recording, recruitment of staff, onboarding of new employees, etc.

·  Who we are

At Roche, 91,700 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Roche is an equal opportunity employer.

Desired profile

Who you are

You're someone who wants to influence your own development. You're looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.

You bring the following skills, experience and qualities:

·  Secretarial/business/office management certification/qualification and some years' work experience (preferably in a similar position)
·  Outstanding computer skills (Microsoft Word, Excel, PowerPoint, other applications are an advantage) as well as willingness to learn how to use Roche-specific tools
·  Excellent time management & organisational skills with proven abilities to prioritise, work independently, handle requests from different stakeholders and deal with ambiguity and change in a positive and constructive manner
·  A strong sense of confidentiality
·  Outstanding social and communication skills and proficiency in English (oral and written). German and additional languages are an asset

Please apply online until November 30th with your CV, cover letter indicating why you would like to join Roche as an administrative assistant, your preferred working time (full-time or part-time, if part-time please indicate %) and your latest references. Incomplete applications will not be considered. Phone/Video interviews with shortlisted candidates will be held during the 1st half of December.

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