HR Operations Executive - Maternity Cover - 6 Month Contract

Job description

Primary Duties

•Handles the administrative aspect of the HR Department.

•Provides support in the department’s functional areas, which includes onboarding, offboarding, employee records, employee relations and benefits administration.

 

Key Responsibilities

Onboarding of New Joiners

•Communicate employment and visa requirements to new joiners upon acceptance of offer.

•Collect and check all submitted documents and liaise with PRO for visa / work permit application.

•Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up.

•Initiate SAP onboarding and update the online onboarding tool upon completion of manager’s equipment requests.

•Request settling in-allowance and accommodation cheque for new employee (if applicable).

•Organize and conduct monthly Richemont Orientation.

 

Process For Leavers

•Communication exit process to leaving employee and schedule exit process meeting.

•Request clearance from different departments for terminated employees.

•Prepare final settlement to be signed by HR and explain to leaving employee.

•Liaise with PRO for visa cancellation or transfer.

•Request release of final payment once clearance is completed.

 

Health & Life Insurance

•Add new joiners to health and life insurance.

•Cancel health and life insurance membership of leaving employees.

•Collect requirements and add employees’ dependents to health insurance.

 

EOSB and Pension Payment

•Add new joiners to health and life insurance.

•Cancel health and life insurance membership of leaving employees.

•Collect requirements and add employees’ dependents to health insurance.

 

SAP & Reach

•Prepare new joiners file and upload file in Zurich International Online every first week of the month.

•Provide list of leavers and lump sum payment for monthly contribution file prepared by Payroll and HRIS Specialist.

•Prepare file for UAE Pension Fund payment to be sent to Finance for payment processing.

 

Payroll

•Prepare employee file checklist of new joiners with confirmed joining date.

•Prepare final payment for leavers.

•Capture commission payments, deductions, relocation reimbursements, loan, bank details, time in lieu, overtime, school fees, etc.

•Consolidate all documents of payroll capture and submit to Payroll & HRIS Specialist on time.

 

General Administrative Tasks

•Prepare requested letters.

•Prepare and maintain HR employee files.

•Check and process staff purchase submitted by employees.

•Create NSI profile for new employees.

•Update employees’ family member information in SAP.

•Send probation forms to managers to be completed for new employees.

•Respond to employees’ inquiries regarding policies, procedures and programs.

•Check and provide initial approval of invoices in SAP VIM.

•Provide relocation costs to HRBPs for new joiners from outside the country.

•Ad hoc requests from HR team."

Required Qualifications

•Further education within Human Resources, or similar fields, or the equivalent experience within a similar role and capacity.

•Strong organizational skills, with the ability to prioritize accordingly.

•Good people skills, able to work collaboratively within the HR team, and similarly with key stakeholders and employees.

 

Work environment & Culture

Richemont is offering you a great opportunity to work in a reputable and professional leading Company in the Luxury Industry.

Become a part of a Creative, Ambitious & Diverse team, and take your decisive step towards your career development within our organization.

 

Richemont is a Switzerland-based luxury goods holding company founded in 1988 by South African businessman Johann Rupert. It is a family-spirited Group, enabling its Maisons and businesses to grow while staying true to their heritage and owns several of the world’s leading companies in the field of luxury goods, with particular strengths in jewelry, luxury watches and writing instruments.

 

At Richemont, our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.

Quite simply, at Richemont you have the potential to be much more than your job title!