Boutique Administrator

Job description

Job mission

He/she is responsible of the application of all cash-desk and stock procedures

and ensures the daily management of the boutique cash desk and stock.

 

Main accountabilities

 

Daily Cash-Desk Management

·  Guarantees the application and reliability of all financial procedures
·  Executes all opening and closing cash-desk procedures
·  Controls the accuracy before payment (product reference, price, discount if applicable) and after payment (amount, signature, approval)
·  Executes all payments and ensures the follow up of all payments (credit card authorizations, cheque authorizations, wire transfers, etc.)
·  Ensures the follow up of deposits, VAT-off sales and refunds
·  Executes and provides cash-desk reports when requested
·  Exchanges information with the financial back office
·  Controls daily the balance of the cash desk
·  Solve all payment problems
·  Oversee all financial aspects of omnichannel orders for the boutique

 

Bank Deposits

·  Prepares and executes all bank deposits
·  Provides the required documents to the financial department

 

Daily Stock Management

·  Manages all stock transfers
·  Controls the quality of all stock transfers (reception and departure)
·  Manage client reservations
·  Manages consignments (daily, event, press, etc.
·  Prepare pieces for display
·  Price labelling
·  Price changes
·  Manages all omni-channel orders from a stock management perspective

 

Inventories  

·  Manages the annual count, cycle count and spot count
·  Manages all additional inventories as requested (certificates, stones, etc.)

 

Compliance

·  Ensures that the cash desk and stock handling is in line with the all compliance procedures and rules

 

Job profile

 

·  You have several years of professional experience in a comparable position
·  You have good knowledge of the MS Office package, SAP knowledge is an advantage
·  You are meticulous, highly organized, and flexible
·  You have excellent written and spoken communication skills in English and Spanish, any other language is a plus
·  You take ownership and demonstrate a sense of responsibility and commitment
·  You are a team player with a collaborative spirit and willingness to support the team goals