Accounts Executive (AP)

Job description

We are urgently hiring for an experienced Accounts Executive to join our Finance Team!

 

RESPONSIBILITIES:

 

Vendor Invoice Management

·  Timely and accurate processing of VIM invoices
·  Follow-up with buyers if there is any vendor not registered in SAP
·  Ensure our reference number is imprinted on the invoices and proof of delivery or services
·  Review and ensure no duplicate payments to vendors
·  Reconciliation against vendor’s statement of accounts (SOA)

 

Vendor Master Data

·  Verify the accuracy of data input by buyer/requestor and ensure that the attached supporting documents are fill in correctly with no missing data or attachment
·  Timely validation of MDG Supplier request tickets

 

CONCUR Expense

·  Validate Concur expense claims to ensure compliance with the T&E policy, business justification/reasonableness
·  Ensure expenses are correctly authorised, documented, reported and reimbursed

 

Capex Management

·  Ensure timely capitalisation and closing for Fixed Assets
·  Posting of Fixed Assets disposal forms
·  Send Fixed Assets information to respective asset custodian quarterly for their review and follow up upon return of the file
·  Follow up on Capex recharge on a timely manner and ensure no long outstanding open items

 

Reporting & Closing Activities

·  Prepare open PO without IR report monthly and follow up with buyers on the outstanding invoices
·  Allocation of expenses from prepayment/accrual to the respective cost centres

 

User Support

·  Act as a contact point for Maison/RRF in resolving or trouble shooting issues regarding PO/MDG Supplier/CONCUR
·  Conduct regular trainings on CONCUR/PO/Vendor workflow to staffs and new joiners

 

 

QUALIFICATIONS

·  Possess a recognized Diploma/ Degree in Accountancy or an equivalent professional accounting qualification
·  At least 2 to 3 years of relevant work experience preferably from MNC or large accounting firm; fresh degree holder may be considered 
·  Strong accounting knowledge and problem solving skills and able to think “out of the box”
·  Well versed in Microsoft Excel skill and able to automate templates to improve efficiency
·  Familiar with accounting software/EPR systems eg. SAP
·  Ability to work under pressure and tight deadlines in a high volume and fast pace environment
·  Good communication skills and able to adapt to matrix organization
·  We’re looking for a proactive, innovative, organized and meticulous talent with positive attitude and strong sense of responsibility