Assistant HR Manager

Job description

HR COORDINATION

Induction

·  Coordination with HR ops to follow up on employee life cycle (from probation to leave)
·  Update on-boarding presentation when needed (2-3/year)
·  Welcome co-animation
·  Mail to Manager/IT/Finance to prepare the arrival of the newcomer
·  Welcome kit management
·  Enboarder follow-up/optimisation with HRBP / Region
·  Monthly follow-up with IT for the On-Boarding
·  Organise every 3 months VCA welcome lunch nearby the office

In collaboration/alignment with HRBP:

·  Register training plan (SMP) or coaching for Manager
·  Manager’s coffee / Manager’s toolbox tbd

 

Training needs

Needs consolidation & follow-up:

·  Training plan definition and validation with HRBP and L&D Manager
·  Follow up with HRBPs / Managers

Training roll out & evaluation:

·  Identify the supplier / validation with HRBP and L&D Manager
·  Supplier Account creation if new
·  Support on organisation of the session / communication
·  PEC management (creation session) / Register all trainings in PEC (at individual level)
·  Participants management (invitation, change, reminder Room, catering management)
·  Support L&D Manager in evaluation after training to receive feedback

Budget management:

·  PO creation & migo management
·  Invoices follow up / mid-year closing
·  Budget monitoring with HRBP / HR controlling - follow up during LE and update if needed

LMS & KPI monitoring:

·  Yearly KPI report / Ad hoc KPI on training launch with L&D Manager

 

Culture / People Experience

·  Support in the organization of Event on Sense of belonging and Key moments for the FY
·  Engagement Survey - strong support to HRBP on communication, roll-out & action plans

 

Project management

·  Support or lead on ongoing HR projects (BTQ Management Training, mentorship, etc)

 

HR Support

·  MPJ yearly refresh with HRBP: help in the tracking of completion, spread analysis, follow up with managers
·  On some tools (Forms, Intranet…)
·  Ad hoc communication (email/Intranet/sharepoint)
·  Support Talent management during career committees

 

HR Recruitment

·  Coordinate the recruitment process with HRBP for perm roles / Lead recruitments for internships and temporary contracts
·  Back-up TA Partner