Global Administration Assistant

Job description

Job Profile:

The Global Administration Assistant is responsible for the following for a Fixed-term (from start date to 31/12/2018) Full-Time employment with a 3 months' probationary period, reporting to Alan Knight.
·  Time Management
·  Set up meetings across multiple country- and time zones
·  Reservation of meeting rooms, technical equipment and catering service
·  Arrangement of national and international conference calls
·  Detailed travel arrangement and organization
·  Arrangement of visa letter for countries where necessary
·  Preparation and creation of meeting, event, workshop agendas
·  Travel accounting
·  E-Mailbox handling for supported management
·  Event- and workshop-management
·  Collect input and summaries from team members
·  Request and tracking of data sheets
·  Stand in for colleagues in case of vacation and sickness
Skills and experiences requirements:
·  Complete Secondary/High school education, university is not a condition
·  Priority is put on experience: at least 3 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skills
·  Fluent English (spoken and written) - communication on daily bases
·  Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Lotus Notes preferred), experience as an Internet user
Personal requirements:
·  Flexibility in an environment of often-changing situations
·  Strong team orientation – in most cases, you have to work in groups of 2-3 assistants and handle stand in situations and assist each other
·  Efficient communication
·  Passion for the business and dynamic attitude
·  Proactive work habits - to be able to handle many items in the run-up
·  Acceptance of working within defined processes
·  Self dependency – to handle stand in situations and provide smooth support
·  Stress resistant
·  Organizational talent and talent for clear prioritization
·  Interest to work in an innovative and permanently changing environment
·  Timeliness and punctuality
Auto req ID

140733BR
Required Education

High School Diploma/GED
Role ( Job Role )

Assistant/Secretary
State / Province

BUDAPEST
Primary job category

Enterprise Operations
Company

(0812) IBM Hungary International Shared Services Center LTD.
Contract type

Fixed Term - Short Term
Employment Type

Full-Time
ERBP

Yes
Is this role a commissionable/sales incentive based position?

No
Travel Required

No Travel
IBM Business Group

CHQ/OTH
Preferred Education

Bachelor's Degree
City / Township / Village

BUDAPEST
EO Statement

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
Required Technical and Professional Expertise

·  Complete Secondary/High school education, university is not a condition
·  Priority is put on experience: at least 3 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skills
·  Fluent English (spoken and written) - communication on daily bases
·  Microsoft Office (Word, Excel, PowerPoint), experience with mail applications (Lotus Notes preferred),
·  Flexibility in an environment of often-changing situations
·  Strong team orientation
·  Efficient communication
·  Passion for the business and dynamic attitude
·  Proactive work habits - to be able to handle many items in the run-up
·  Acceptance of working within defined processes
·  Self dependency – to handle stand in situations and provide smooth support, stress resistant
·  Organizational talent and talent for clear prioritization
·  Interest to work in an innovative and permanently changing environment
·  Timeliness and punctuality
Country/Region

Hungary
Preferred Technical and Professional Experience

·  Lotus Notes experience
·  Passion for the business and dynamic attitude
·  Proactive work habits - to be able to handle many items in the run-up
·  Acceptance of working within defined processes
·  Self dependency – to handle stand in situations and provide smooth support
·  Stress resistant
·  Organizational talent and talent for clear prioritization
·  Interest to work in an innovative and permanently changing environment
Eligibility Requirements

none

Position Type

Professional
New Collar Role

No