Administration Coordinator

Job description

About Hyatt Hotel Canberra - A Park Hyatt Hotel

Hyatt Hotel Canberra is Canberra's first hotel located in the heart of the capital. Our Heritage listed hotel interweaves the hidden mystique of the 1920s with modern Art Deco designs. With 252 rooms and suites, our hotel offers an escape within a heritage-inspired setting. The traditional furniture styles as well as garden and park views are all enhanced with sleek technology.

“Care Connects Us” is our guiding principle

It's the belief that it all starts with people who care. We see it in the way we treat each other and our guests. It's our superpower. It's how we create a culture of warmth, empathy and respect that results in more genuine connections and creating inclusive environments, together.

We need your curiosity. We need your innovative spirit. And we need your authentic self.

There is always a space for you here, and we take pride in empowering you to turn trips into journeys, encounters into experiences and jobs into careers. Hospitality is more than just a job – it's a career for people who care. People like you. People like us.

What you can expect

· Complimentary and discounted accommodation at Hyatt properties worldwide!
· Access to complimentary shift meals and discounts for all Food and Beverage outlets.
· Training and development opportunities with over 2000 online learning modules to support you career development.
· Access to our employee assistance program.
· Discounted membership for our Hotel gym facilities
· Being part of a diverse and inclusive team, passionate about their work.

About the Role

The Administration Officer, reporting to the General Manager, is responsible for delivering high-quality administrative support across the organisation, including assisting in the coordination of internal projects. This role ensures smooth office operations, supports project timelines, and helps maintain effective communication across departments and stakeholders.

Some of the Responsibilities include:-

· Act as a point of contact for internal and external parties regarding administrative and project matters
· Assist with logistics of deliveries, ensuring project items are received and delivered to the appropriate hotel department
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Draft professional emails, reports and communications

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Supporting division heads to gather input, monitor timelines, to ensure project deliverables are met

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Scheduling and facilitating project-related meetings, ensuring agendas are prepared and follow-ups are documented

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Liaising with internal and external stakeholders to support successful project delivery

Desired profile

Qualifications :

A successful candidate will have:

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Certificate or Diploma in Business Administration, Project Management, or a related field.

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Proven experience in administration and/or project coordination.

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Strong organizational and multitasking abilities.

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Excellent verbal and written communication skills.

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High attention to detail and accuracy.

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Proficient in Microsoft Office Suite and project tools (e.g., Excel, Word, Outlook, MS Teams, or project tracking software).

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Ability to work independently and collaboratively within a team environment.

A career with Hyatt opens a world of opportunities. We provide stability and passion in discovering and developing emerging talent within the hospitality industry! We have continually been named one of the World's Best Multinational Workplaces.

Our values of Empathy, Experimentation, Wellbeing, Inclusion, Integrity and Respect are at the core of what we do. Our family atmosphere is what keeps our associates highly engaged.

To get a peek of how our colleagues experience the brand, check out #InAHyattWorld or #WorldofHyatt