Materials Clerk

Job description

· To Check the data entry from the procurement department, operating departments and all other users, for accuracy and receive inventory items and non-inventory as ordered.
· Maintain records of items received.
· Execute receiving and ensure the items are forwarded to the respective warehouses and departments.
· Support the food production to minimize wastage and shrinkage to an absolute minimum related to quality, expiry and spoilage of items received.
· Ensure requests for items received by the operational departments are communicated to Stores.
· Ensure items are received and recorded in the correct quantity and recorded accordingly in the PMS.
· Ensure inventory items required by the various departments are available and received in time.
· Allocate items received into the correct period.
· Ensure all food items are washed, cleaned and stored in accordance with regulations issued by Dubai Authorities.
· Ensure the loading dock and surrounding areas are maintained in a clean and tidy manner
· To Support the preparation of financial information for daily and monthly reports related to cost of sales & other expenses generated by inventory usage.
· Check the data entry from the procurement department for accuracy.
· Audit inventory transactions and initiate authorized adjustments.
· Maintain records of inventory transactions.
· Manage receiving, ordering, storage and transfers of inventory.
· Monitor and check authorized inventory adjustments.
· Record and report sponsorships and rebates which involve product.
· Support the food production to minimize wastage and shrinkage to an absolute minimum related to inventory expiry.
· Assist with the Receiving as appropriate based on business levels.
· Encourage team spirit and cooperation within the department and all related departments / divisions.

Desired profile

Qualifications :

·  High School Diploma or equivalent (Associate’s or relevant certification in supply chain or hospitality is a plus)
·  1–2 years of experience in inventory, warehousing, or purchasing—preferably in the hospitality or luxury hotel industry.
·  Proficiency in inventory software (e.g., OPERA, MICROS, or other PMS/ERP systems) and basic MS Office skills (Excel, Word).