Executive Assistant

Job description

This position requires English and Japanese Language Skills.

ハイアット リージェンシー 京都は、歴史と伝統を今に伝える緑豊かな東山七条に位置しています。

現代と伝統的な和のホスピタリティが調和した温かく優雅で心地良いホテル運営を目指し、国内外のお客様と地域の皆様に愛されるホテルを目指しています。

「ケアの心」をもち、リージェンシーブランドのパーソナリティ「Trustworthy」「Approachable」「Visionary」を育み、私達と一緒に「本物のおもてなし」を創ってくださる方を募集します。

Job Description:

As an Executive Assistant at Hyatt Regency Kyoto, you will be responsible for the following duties:

- Managing and coordinating the General Manager’s schedule

- Handling visitor and telephone reception

- Preparing for meetings and taking minutes

- Interpreting during meetings (English to Japanese and vice versa)

- Translating meeting materials and documents

- Corresponding via email and phone with both domestic and international contacts

- Handling guest room reservations and related services, including organizing sightseeing tours and restaurant reservations

- Collaborating with team members to manage and execute various projects, ensuring effective delegation and teamwork

- Preparing and filing various documents

- Providing comprehensive support to the General Manager in all aspects of their duties

Desired profile

Qualifications :

Required Qualifications:

- Business-Level English Proficiency: Capable of handling reading, writing, conversation, and translation tasks without issues (TOEIC score of 850 or equivalent)

- High-Level Japanese Proficiency: Able to handle business correspondence, conversation, and translation fluently in Japanese

- Secretarial Experience: At least 2 years of secretarial experience, preferably as an Executive Assistant or Secretary to a General Manager

- Interpreting and Translation Skills: Experience in interpreting during meetings and translating documents (English to Japanese and vice versa)

- Project Management Skills: Ability to work collaboratively with team members and delegate tasks effectively, ensuring smooth project execution

- Customer Service Orientation: Experience in handling guest reservations and coordinating related services with a strong focus on hospitality

- Computer Skills: Proficient in MS Office (Word, Excel, PowerPoint) and able to perform tasks efficiently

- Attention to Detail and Hospitality Spirit: Able to handle visitors and phone calls with courtesy and warmth

Preferred Qualifications:

- Experience in Foreign Companies: Experience working in an international hotel or company is highly regarded

- Flexible Thinking and Quick Response Abilities: Ability to handle diverse tasks with flexibility and adaptability

- Passion for the Hospitality Industry: Strong desire to build a career in the hotel industry and a commitment to personal growth

Application Process:

Provide resume (in both Japanese and English)