Assistant Front Office Manager

Job description

KEY DUTIES AND RESPONSIBILITIES

Please note that this is not an exhaustive list of everything that needs to be done. Alila employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:

Planning and Organising:

· Assist the preparation of the Front Office team budget.

· Plan and implement training plans for all Front Office employees. Conduct regular associate training, and monitor its success. This will involve training in both IT systems and guest-service procedures.

· Maintain full knowledge of the Property Management and Call Centre computer systems.

Job Profile

· Ensure to have good leadership skills and communication skills
· Ensure to have 2 years similar experience in 5 start resorts.
· Good computer and writing skills.
· Previous Opera experience

Job Specifications

· Supervise the functioning of all departmental employees and facilities.

· Take personal responsibility for maximizing quality levels of product and service, and guest satisfaction.

· Ensure that all Standard Operating Procedures are being adhered to, by training all staff and monitoring their performance. Continue to capture best current practice in new LSOPs relating to front office operation.

· Drive the implementation of all sales and promotional programmes of the hotel. Take personal responsibility for driving Upselling within the property.

· Monitor daily arrivals and action as appropriate for any VIP or special request. Liaise with housekeeping, room service and guest relations where necessary to complete the action.

· Block the rooms accordingly for next three days arrivals.

· Develop and maintain a motivational working environment within the department.

· Provide coaching and counseling, support and guidance to the associates as required.

· Ensure Team members are up-to-date with current information and data of the hotel products and services including room types, rates, features and facilities, food and beverage outlets & promotions, spa and health club, and other services and facilities.

· Conduct regular room and floor inspections to ensure quality standards, complete necessary Engineering Job Order or housekeeping cleaning requests and monitor the results.

· Provide assistance to local representatives of tour operators and travel agencies.

· Assist Villa operations manager and guest relation Manager on daily operations.

· Inspect all Front Office areas to ensure all areas are up to standard.

HOW YOU CAN SUCCEED IN THIS ROLE

Within Alila Hinu Bay, the top-performing people who do this job always demonstrate the following attitude:

· Working with Others:

· They always try to anticipate and exceed the needs of customers and colleagues
· They use their own initiative and good judgement to solve problems in a calm and efficient way

· They enjoy working with others to achieve common goals. They volunteer as required to ensure the success of the team
· They act with personal professionalism and integrity at all times

· Taking Responsibility:

· They always conduct business honestly and fairly. They keep sensitive information confidential.
· They can prioritise their workload effectively and be organised and structured at work
· They manage their time and pay attention to detail. They know their jobs, and are able to work without close supervision.
· They display a positive attitude, even under pressure. They personally check their work to ensure its accuracy.

· Delivering Results:

· They are committed to meeting and exceeding all performance standards
· They constantly look to develop their own professional skills and abilities
· They perform job tasks in line with established policies and procedures
· They always try to provide a top-quality experience to all our guests.