Administrative Assistant to Managing Director (Fix-Term Contract)

Job description

• Handle office administrative support activities, including the preparation of PowerPoint presentations, report templates, coordination, and consolidation of surveys, to ensure smooth day-to-day operations.
• Prepare and maintain regular reports, such as invoicing, calendar updates, and functional reports, ensuring accuracy and timeliness.
• Organise and schedule meetings and appointments.
• Assist in liaising, communicating and coordinating with Hotel General Managers and Owner's representatives on regional matters whenever is needed.

• Work closely with the Administrative Assistants across Hyatt Hubs and handle any required administrative and reasonable duties as assigned
• Maintain and update information systems such as contact lists and intranet pages to ensure data accuracy and accessibility.
• Act as the administrator for the Hyatt Connect site, responsible for uploading, updating, or deleting information and documents as advised.
• Coordinate travel arrangements and process expense claims in accordance with company policies and timelines.
• Assist in coordinating and managing cross-functional or departmental projects, such as the preparation of executive presentations, internal reports, and other deliverables, ensuring timely completion and alignment with organizational priorities

Desired profile

Qualifications :

· Ability to work under pressure with tight deadlines while maintaining attention to detail and high-quality output; time and task management skills

· Highly motivated, solutions-oriented self-starter with adaptable teamwork style

· Ability to communicate effectively and connect with colleagues at all levels

· Ability to collaborate effectively with cross-functional teams to ensure smooth coordination and communication across departments

· Ability to work independently to support the administration in multiple functions

· Discretion in handling matters of confidentiality

• Ability to work under pressure with tight deadlines while maintaining attention to detail and high-quality output; time and task management skills
• Highly motivated, solutions-oriented self-starter with adaptable teamwork style
• Ability to communicate effectively and connect with colleagues at all levels
• Ability to collaborate effectively with cross-functional teams to ensure smooth coordination and communication across departments
• Ability to work independently to support the administration in multiple functions
• Discretion in handling matters of confidentiality
• Proficiency in English is required

• Candidates with an F&B or Rooms background at Hyatt properties are preferred