Executive Assistant

Job description

Job Description Summary

Looking for a highly organized, proactive Executive Assistant to support our senior leaders in a fast-paced, dynamic environment. The ideal candidate is a trusted partner who anticipates needs, manages complex calendars, and keeps critical priorities on track with exceptional attention to detail.

Job Description

Essential Responsibilities

·  Providing administrative and organizational support
·  Own executive calendars, travel arrangements, and key meeting logistics
·  Prepare and edit presentations, reports, and correspondence
·  Coordinate communication between executives and internal/external stakeholders
·  Safeguard confidentiality while handling sensitive information
·  Drive follow-up and execution, ensuring commitments and deadlines are met
·  Proactively engage on and see projects through to successful completion within strict deadlines
·  Plan, schedule, and arrange business meetings and travel itineraries
·  Prepare and reconcile expense accounts
·  Coordinate onsite and offsite business meeting and events 
·  Manage conference / meeting rooms and common office area 
·  Raising and receiving purchases orders
·  Booking travel and managing expenses 
·  Raising and receiving purchases orders  
·  Assist with passport and visa requirements

Qualifications/Requirements

·  Bachelor's or Master’s degree
·  Extended experience in similar roles 
·  Proven executive standing and ability to establish trusted relationship with the Leadership Team
·  Ability to deal with ambiguity and work autonomously
·  Ability to maintain high level of integrity and confidentiality
·  Strong verbal and written communication skills and ability to draft clear and concise communications 
·  Strong administrative experience in a corporate environment supporting executives
·  Excellent interpersonal skills, leadership skills and teamwork
·  Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
·  Fluent in English
·  Work Visa, in accordance with local regulation, is required.

Desired Characteristics

·  Ability to prioritize, anticipate needs and solve problems 
·  Strong organizational skills and exceptional attention to detail and accuracy
·  Highly motivated, confident, able to work without direct supervision 
·  Ability to perform under pressure and against tight deadlines
·  Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices
·  Applies policies, procedures and precedent to make timely, routine decisions
·  of limited, clear choice

What we offer:

·  Annual bonus up to 10% of yearly salary.
·  Monthly contribution of 6% of base salary to Cafeteria or Pension/Life Insurance, in addition another CZK 600/monthly to Cafeteria.
·  Hybrid setting - after onboarding home office possible.
·  Meal vouchers (130 CZK/day) fully paid by employer.
·  Two extra weeks of paid vacation above the legal minimum (6 weeks total).
·  Fresh fruit and vegetables at work twice a week.
·  Multisport card contribution.
·  Health Days (massages, specialist consultations, yoga sessions, wellness packages).
·  Private on-site gym.

Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate

Additional Information

Relocation Assistance Provided: No