Management Assistant

Job description

For Danone Essential Dairy & Plant-based, we are looking for a Management Assistant. Are you up for a challenge in a dynamic environment? Do you know how to set priorities, manage your stakeholders and add value as an assistant? This is your chance to join us!

Your role as Management Assistant
In this exciting role you will directly support our Country Director and the Management Team for Essential Dairy & Plant-based (EDP) in the Netherlands and will deliver some support to other teams. Next to this you will also be responsible for Facilities at our offices in Utrecht and for organizing internal team events. You will be part of the HR Team, which consists out of two people, the HR BP and the HR Officer. As Management Assistant you will work on different projects within dynamic teams. Furthermore your responsibilities include:

·  fully responsible for agenda management and travel management and other related activities to calendar management
·  You are responsible for the overall EDP company calendar, scheduling meetings such as Townhalls, Business Updates etc.
·  You will support the Management team with administrative tasks and declare expenses for the Country Manager
·  You will organize visits from Senior Leadership members to The Netherlands
·  You will organize lunches, order flowers, order presents, etc. when appropriate
·  You will coordinate yearly the holiday planning Management Team
·  You organize Business Updates and Management meeting: agenda & overall arrangement
·  You will be aligning and fine-tuning Look & Feel for (PowerPoint) presentations for e.g. Business Reviews
·  You will have an active role in periodical meeting with tenants
·  You will support the Team Leader Facilities and Country Manager in contract management with ordering large item/amount facility orders (e.g. printers, machines, office supplies, corporate contracts)
·  You will manage local service contracts and you will be the 1st point of contact for proprietor, landlord etc.
·  You are responsible for organizing yearly events (Christmas, Sinterklaas, New Year, Summer, Market day out, etc.)
·  You collaborate in periodical WISE actions throughout the year (member of WISE committee, organizing WISE days)
·  Mail distribution of Dairy and update mailboxes with names
·  Purchase Order management

About you
In order to be successful in this role, you have gained a minimum of 4 years of relevant experience in a similar assistant role. Working at Danone means that you are agile. Within the FMCG market, things can change fast, so we adjust ourselves at a rapid rate. You embrace change and you are able to adapt easily to this. You are versatile and looking for a job that combines administrative tasks, external contacts and internal collaboration which means that you like to operate in a complex environment, where you need to be able to anticipate on various ad-hoc requests. Furthermore you:

·  have excellent communication skills in both Dutch and English (fluent)
·  are interested in working for different teams, are service minded and have a great team spirit
·  work fast and like to perform several tasks in parallel. Hands-on attitude.
·  are an excellent communicator; you like to help others, being in contact with other people gives you energy
·  enjoy finding solutions and are not afraid to handle difficult situations
·  are familiar with MS Office and knowledge of SAP & IBM Lotus Notes is a plus
·  keywords that describe you: full of energy, proactive, dynamic, optimistic, open, curious, taking initiative, ability to connect with others, sense of organization, flexible and professional.

About us

Danone's mission is bringing health through food to as many people as possible and we want to invite people to join the movement for a healthier world. We recognize the power people have to impact the world through their daily choices. Healthy food needs a healthy planet, and this is what our new signature One Planet One Health embodies. Danone Netherlands is a B-Corp certified company. We are always looking for talents that would like to join our amazing team and that would like to join us in our mission.

We offer
At Danone, we offer a complete package of benefits, with a competitive primary and yearly bonus, but also benefits like a premium free pension, 30 days annual leave and several discounts on a collective health insurance and even on some of our products.

What's next?
We invite you to apply online via our website. To comply with GDPR regulations, we cannot process your personal data without given consent. Therefore, we can only accept your application when applying directly via our career website.