Techical Facility Executive

Job description

Position Description:

Job Location- Bangalore

Technical Skills
•Keep check on the Preventive maintenance.
•Ensures the proper maintenance of all equipment; makes arrangements for repair or replacement of used and damaged equipment.
•Ensure that employees working on site are adequately briefed and experienced for the job they are assigned and that they have received appropriate safety training
•Review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations.
•Ensure the implementation and management of Risk and Safety work practices to reduce any interruption to operations.
•Electrical inspection of entire Facility & create snag list.
•Inspections of all engineering services and ensure all snags are rectified.
•Testing and checking of all equipment’s.
•Monthly inventory and maintain stock for technical activities.
•Tagging of all electrical equipment’s.
•Ensuring yearly electrical shut down maintenance activities are carried on and to share the report for the same.
•Weekend activities for PPM and repairs and maintenance to be planned and approved by client as per weekly timelines.
•Implementation and checks of all the required checklists in the building.
•Service break down reports to be reported and maintained.
•History cards to be maintained for all the equipment’s.
•AMC trackers and service trackers along with licenses trackers to be maintained and update the trackers monthly.
•Ensuring all certifications and compliance documents are updated on a regular basis.
•To provide training to the technical team as per training calendar.
•Sharing and introducing of improvements for operations and improvements in processes.
•To ensure technical and fire team are deployed in shifts 24X7 as per contract.
•To provide support for project, modification work in the building.
•All PPMs of Fire extinguishers are coordinated & done as per schedule. To ensure fire systems maintained in complete order by vendors.

Soft Services Skills.
•Site Operations Management
•Monitoring of Housekeeping related activities
•Arrangement of all consumables and supplies for Client / VIP visits
•Interfacing with the pest control for carrying out the pest control activities at the facility.
•Monitoring the mail room activities
•Preparing the Daily/Weekly and Monthly reports
•Collecting all documents from the vendor for compliance audit
•Interacting with the Housekeeping vendor.
•Taking facility rounds and find out snags and raising GUTS tickets for the same.
•Follow up and close the tickets logged.
•Effectively manage Facility team to ensure an on time deliverable system.
•Routinely Inspect all services to ensure performance measures are being maintained
•Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
•Ownership of the Day-to-day administration, including reports generation of the stock’s tracker.
•Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
•Inspect the turn out and attendance of the staff and sign the shift register.
•Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints.
•Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions.
•Communicate to the FM all incident’s issues and pending problems.

Job Role
Technical Skills
• Keep check on the Preventive maintenance.
• Ensures the proper maintenance of all equipment; makes arrangements for repair or replacement of used and damaged equipment.
• Ensure that employees working on site are adequately briefed and experienced for the job they are assigned and that they have received appropriate safety training
• Review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations.
• Ensure the implementation and management of Risk and Safety work practices to reduce any interruption to operations.
• Electrical inspection of entire Facility & create snag list.
• Inspections of all engineering services and ensure all snags are rectified.
• Testing and checking of all equipment’s.
• Monthly inventory and maintain stock for technical activities.
• Tagging of all electrical equipment’s.
• Ensuring yearly electrical shut down maintenance activities are carried on and to share the report for the same.
• Weekend activities for PPM and repairs and maintenance to be planned and approved by client as per weekly timelines.
• Implementation and checks of all the required checklists in the building.
• Service break down reports to be reported and maintained.
• History cards to be maintained for all the equipment’s.
• AMC trackers and service trackers along with licenses trackers to be maintained and update the trackers monthly.
• Ensuring all certifications and compliance documents are updated on a regular basis.
• To provide training to the technical team as per training calendar.
• Sharing and introducing of improvements for operations and improvements in processes.
• To ensure technical and fire team are deployed in shifts 24X7 as per contract.
• To provide support for project, modification work in the building.
• All PPMs of Fire extinguishers are coordinated & done as per schedule. To ensure fire systems maintained in complete order by vendors.

Soft Services Skills.
• Site Operations Management
• Monitoring of Housekeeping related activities
• Arrangement of all consumables and supplies for Client / VIP visits
• Interfacing with the pest control for carrying out the pest control activities at the facility.
• Monitoring the mail room activities
• Preparing the Daily/Weekly and Monthly reports
• Collecting all documents from the vendor for compliance audit
• Interacting with the Housekeeping vendor.
• Taking facility rounds and find out snags and raising GUTS tickets for the same.
• Follow up and close the tickets logged.
• Effectively manage Facility team to ensure an on time deliverable system.
• Routinely Inspect all services to ensure performance measures are being maintained
• Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
• Ownership of the Day-to-day administration, including reports generation of the stock’s tracker.
• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
• Inspect the turn out and attendance of the staff and sign the shift register.
• Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints.
• Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions.
• Communicate to the FM all incident’s issues and pending problems.
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions.
•Managing Micro Kitchen for stacking of Food & Beverage, cleanliness, vending machines, Stock Maintenance and all-time availability of the same.
•Monitoring the Food Vendors at site.
•Monthly Accruals to be submitted to the FM.
•Co-ordinate with Space planner for any moves.
•Soft services stores and stocks to be maintained.
•Indent monthly requirements for soft services as per the month's budget.
•Involve in Vendor staff Training & Development.
•Manage Concierge Vendor for timeliness and for any escalations.
•Laundry vendor co-ordination.
•Gym, Spa, Bunker room& Wellness room linen maintenance.
•Oversee Horticulture requirements at site.
•Maintaining stock and issuing of sports equipment.
•Maintain Asset Register

Vendor Management:
•Vendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLA.
•Carrying out Vendor Background Checks.
•Processing of vendor Invoices

Required qualifications to be successful in this role:

Preferred Electrical engineering background candidate.

Skills:

·  Account Mgt/Security-Technical
·  Administration & Finance (Fed)
·  Facilities
·  Vendor Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.