Principal Consultant - Administrative Assistant

Job description

Position Description:

Executive Support & Stakeholder Management
Deliver High-Level Executive Support: Provide seamless, comprehensive administrative and strategic support to Directors and Senior Executives.
Team Collaboration & Coverage: Collaborate closely with the incumbent Personal Assistant (PA) and the wider Executive Services Team to ensure uninterrupted, high-quality coverage during absences.
Executive Gatekeeping & Liaison: Serve as a professional first point of contact, managing and filtering complex inquiries via telephone and email from key internal and external stakeholders with exceptional diplomacy.
Strategic Diary Management: Proactively manage complex calendars, prioritizing conflicting commitments, resolving scheduling conflicts, and orchestrating virtual (Live Meetings) and in-person schedules.
Logistics & Event Coordination
End-to-End Travel Management: Coordinate comprehensive domestic and international travel logistics, itineraries, and accommodations utilizing HRG, ensuring alignment with executive preferences and corporate policies.
Meeting & Event Coordination: Oversee the booking of meeting rooms, corporate facilities, and hospitality services across various CGI locations, ensuring seamless execution for executive gatherings.
Executive Deliverables & Communications
Author Professional Correspondence: Independently draft, edit, and finalize polished business communications, memos, and executive correspondence on behalf of leadership.
Develop High-Impact Materials: Produce sophisticated, board-ready PowerPoint presentations, detailed reports, and documentation with flawless formatting and attention to detail.
Information Flow & Deadline Tracking: Monitor and prioritize the flow of information coming into the executive office; proactively track deliverables, follow up on outstanding issues, and ensure critical deadlines are met.
Confidentiality & Discretion: Manage highly sensitive and confidential management data with the utmost discretion, integrity, and professional judgment.
Financial & Systems Administration
PSA & Expense Management: Administer PSA processes, including tracking executive timesheets and conducting rigorous reconciliation of corporate expenses.
E-Procurement & Invoice Allocation: Review, verify, and accurately allocate vendor invoice costs to appropriate business units using PSA E-Procurement systems.
External Partner Relations: Strategically liaise with external partners, vendors, and service providers to maintain strong working relationships and ensure service standards are met.

Skills:

·  Administration
·  Analytical Thinking
·  Client management
·  Detail-oriented
·  MS Outlook
·  English

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.