Executive Assistant (Technical team)

Job description

Position Description:

CGI Federal’s Emerging Technologies Practice (ETP) is seeking a highly organized and detail-oriented Technical Executive Assistant to join our dynamic team. This role is pivotal in ensuring the smooth operation of our ETP mission functions. The ideal candidate will possess a blend of technical acumen and administrative expertise, enabling them to support our practice effectively and contribute to our mission of delivering high-quality solutions.

This position is located in our Fairfax, VA office; however, a hybrid working model is acceptable.

Your future duties and responsibilities:

• Executive Support:
o Manage and organize schedules, meetings, and appointments for executives.
o Prepare and edit correspondence, reports, and presentations for executive review.
o Maintain and update executive project documentation and records.
o Coordinate travel arrangements and logistics for executives.

• Technical Assistance:
o Assist in the preparation and maintenance of technical documents and manuals.
o Support the ETP leadership & team in data entry, analysis, and reporting.

• Value Stream (workstream) Coordination:
o Track roadmaps, milestones, and deliverables.
o Facilitate communication between ETP Leadership and other Business Units.
o Assist in the coordination of meetings, including preparing agendas and capturing minutes via our AI-powered meeting transcript summarization Standard Operating Procedure.
o Support the Value Management Office in work tracking, reporting, creation of Standard

Operating Procedures, etc.
• Office Management:
o Ensure the virtual office

Required qualifications to be successful in this role:

• Education:
o Associate’s degree in administrative support, business, science, technology or a related field is preferred or additional experience in lieu of education.

• Experience:
o Minimum of 3 years of experience as an administrative assistant.

• Skills:
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher).
o Strong organizational and multitasking abilities.
o Excellent written and verbal communication skills.
o Basic understanding of technical terminology and processes.
o Strong content management skills.

• Attributes:
o Detail-oriented with a high degree of accuracy.
o Ability to work independently and as part of a team.
o Strong problem-solving skills and a proactive approach.
o Open to new ways of working and leveraging technical tools, like AI, to optimize Standard Operating Procedures
o Discretion and confidentiality in handling sensitive information.

Desired Qualifications
• Education:
o Bachelor’s degree in administrative support, business, science, technology, or a related field.
• Technical Skills:
o Familiarity with project management and/or software lifecycle management software (e.g., Asana, Trello, Jira, Azure DevOps Boards, MS Project).
o Basic knowledge of data analysis and visualization tools (Power BI, Tableau, or similar).
o Familiarity with Agile methodologies and practices.
o Understanding of Project Management Office (PMO) and Value Management Office (VMO) functions.

• Experience:
o Previous experience in a technical or engineering environment.
• Certifications:
o Administrative or technical certifications (e.g., Certified Administrative Professional, CompTIA A+).

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and license and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $61,900.00 - $121,900.00.

CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
• Competitive compensation
• Comprehensive insurance options
• Matching contributions through the 401(k) plan and the share purchase plan
• Paid time off for vacation, holidays, and sick time
• Paid parental leave
• Learning opportunities and tuition assistance
• Wellness and Well-being programs

Due to the nature of this government contract, US Citizenship is required.

#CGIFederalJob

Skills:

·  Communications Management
·  Content Management
·  Document Management
·  English
·  Process Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.