Monitoring BP Officer

Job description

*

Main missions:

As part of the transversal controlling team, you will support IT Services departments needs in term of global monitoring in day-to-day life. You’ll provide a useful point of contact between AXA GO support functions (Finance, Procurement, HR, …) and IT Services departments, capable of collecting, consolidating & explaining to all stakeholder’s key elements, foster improvements and drive changes. You’ll be part of a team focused on the IT Services department of Corporate Functions Global Products and Business & Data Global Products.

Main Responsibilities:

Budget update & follow-up:

• Collaborate with the operational managers to collect and consolidate data in order to prepare budget and forecast.
• Update the budget tool on a monthly basis (rolling forecast) especially on staff costs
• Challenge the operational managers on their figures to guarantee accuracy of figures compared to the operational reality.
• Collaborate with financial controller to explain the variations and alert in case of discrepancies.

Time tracking:

• Support operational managers in creating activities, tasks and assigning resources.
• Guarantee 100% of time tracking by end of each month (send reminders).
• Coordinate the monthly rework campaign.

Sourcing:

• New position/Replacement/Renewal
• Process end-to-end monitoring
• Coordinating & synchronizing with stakeholders
• On/Off-boarding process follow-up

Workforce Evolution:

• Collaborate with operational managers to maintain a high level of visibility in terms
• of current workforce, forecast and sourcing strategy plan.
• Challenge the operational managers to build the sourcing strategy plan.
• Support the operational managers in the sourcing process (request creation).
• Manage the on/offboarding processes (request for equipment, badge and account creation).

Procure To Pay:

• Operational support P2P lifecycle based on practices & tools awareness to support global standardization of processes and keep transparency on budget expenses.
• Vendors creation
• Creation PO
• PO receipt
• Follow up with different stakeholders

Reporting and communication:

• Deliver monthly reporting (KPIs and comments) to manage the monitoring activities
• Share status to the Head of department, product lines and products managers.
• Prepare communications to various types of stakeholders and different contexts

Desired profile

Qualifications :

Key Skills Required:

Education:

·  Bachelor or Master Degree

W ork Experience:

·  3 to 5 years of experience in operational controlling or Project Management Officer role or similar
·  Financial background or work experience
·  Drive or assist context(s) involving multiple worldwide teams and various stakeholders

Technical skills:

·  Financial acumen (actual, forecast, analysis)
·  Strong capability of analysis and synthesis
·  Efficient communication and fluency in English
·  Good level on MS Office suite: Excel (pivot table, vlookup,…), PowerPoint, PeopleSoft is a +.

Soft skills:

·  Curiosity
·  Open and customer-oriented mindset
·  Good sense of organization (attention to details, multitasking, organize topics, set the pace…)
·  Capability for cross collaboration with worldwide teams
·  Capability to deal with uncertainties and find ways to solve problems
·  Mindset focussing continuous improvement and standardisation