HR OPS %26 PAYROLL Officer Spain

Job description

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BUSINESS UNIT STATEMENT:

The HR Operations & payroll Specialist will be in charge within the team of multiple cross-functional activities linked to a concrete scope, he/she will be versatile in the execution of the tasks to ensure the back-up and the adoption of the rotation with the other members of the team.

MISSION:

He/she is responsible for performing the following activities:

Onboarding, offboarding and internal mobilities:

• Process the request for employees onboarding/offboarding and internal mobilities. This includes:
  • <-- [if supportLists]-->Contacting employees and collecting necessary documents
  • <-- [if supportLists]-->Activating/ deactivating benefits
  • <-- [if supportLists]-->Updating the movements in the global and local tools

HR Data Quality and Administration:

• <-- [if supportLists]-->Ensuring good data quality in the HR tools with frequent synchronization with relevant stakeholders. (Opco, employees, manager,) reporting technical problems identified to the support teams,
• <-- [if supportLists]-->Creating HR reporting to meet requestors needs such as HR audits and “social data reporting”

Employee and Manager Requests Management:

• Management of employee/managers requests (back-office) , analysis and follow up
• Liaise with the HR Operations office for Governance and synchronization with the different teams to review requests and anticipate overflow and future actions if necessary.
• Think out of the box and propose continuous process improvement actions.

Payroll Management:

• Update payroll data into HR Tools
• Control payroll reports monthly
• Liaise with the HR operation officer for synchronization

Others:

• <-- [if supportLists]-->Creation of Purchase orders for HR providers.
• <-- [if supportLists]-->Follow up of the invoice until the payment. Attendance report

Desired profile

Qualifications :

QUALIFICATIONS:

REQUIRED PROFILE:

·  HR Generalist profile
·  Bac +5 / 3ans minimum
·  Fluent in Spanish & English

SOFT SKILLS:

·  Ability to manage multiple processes simultaneously and ensure cross functional alignment.
·  Autonomy, responsiveness, and ability to learn quickly.
·  Strong communication and coordination skills to collaborate effectively with different teams (ability to work within an international teams & adapt to different cultural contexts)
·  Strong analytical skills to understand the full process, its impact, and potential risks.
·  Problem Solving, focus on employee experience
·  Ability to learn from mistakes and use the knowledge and experience to continuously improve the HR processes.

TECHNICAL SKILLS:

·  Comfortable with numbers, Key performance indicators
·  Advanced proficiency in excel (mandatory)
·  Strong proficiency in word including mail merge (publipostage)
·  Basic knowledge of the Spanish payroll and labor regulations