HR & Office Support

Job description

We are looking for a HR & Office Support professional (m/f/d) who is passionate about gaining in-depth understanding of the business to deliver a best-in-class candidate experience to our hiring managers. 
If you, too, enjoy working in a diverse and international environment, perceive and treat the candidates as potential colleagues, and know that customer centricity applies not just to business, but also to candidates and colleagues, then come join a community of like-minded professionals!

What you will do:

Payroll Preparation & HR Administration:
•    Prepare, validate and maintain accurate and timely HR data required for payroll processing, ensuring data integrity and consistency;
•    Support monthly payroll cycles by collecting, checking and consolidating payroll-relevant information (e.g. absences, working time data, contractual changes, allowances and other variables);
•    Act as back-up in payroll-related activities, ensuring continuity and adherence to deadlines;
•    Serve as the main point of contact for HR administrative and payroll-related queries from employees, providing clear and reliable information;
•    Manage and maintain employee records throughout the employment life cycle, from onboarding to changes during employment;
•    Ensure compliance with internal HR policies, procedures and local regulations, proactively identifying discrepancies and proposing corrective actions;

HR Systems & Data Management:
•    Maintain and update HR systems with a strong focus on SuccessFactors and Factorial, ensuring high data quality and audit readiness;
•    Prepare HR reports, trackers and data extracts to support payroll preparation and internal controls;
•    Contribute to the continuous improvement of HR administrative and payroll-related processes, with a strong attention to detail and data accuracy;
•    Work closely with internal stakeholders to ensure smooth HR operations and reliable data flows;

Recruitment & Onboarding Support:
•    Support recruitment administration, including screening interviews, interview scheduling and structured feedback;
•    Prepare offers and manage administrative steps of the hiring process;
•    Coordinate and manage the HR onboarding process after offer signature, ensuring all employee data is correctly set up in the systems;
•    Ensure recruitment and onboarding processes are compliant with internal rules and policies;
•    Contribute to a positive candidate and new joiner experience;

Office & General Administration:
•    Support safety, hygiene and workplace wellbeing measures;
•    Assist in general office and facility-related tasks as required.

What you bring:
•    Minimum 2 years of experience in Human Resources, with strong exposure to HR Administration and payroll data preparation;
•    Hands-on experience in preparing and validating HR data for payroll purposes is highly valued;
•    Solid experience working with HR systems, preferably SuccessFactors and/or Factorial;
•    Strong attention to detail, accuracy and confidentiality;
•    Recruitment experience is an advantage, but not the primary focus of the role;
•    Experience in an international or shared services environment is a plus;
•    University degree in a relevant field or equivalent professional experience;
•    Strong customer-oriented mindset with the ability to prioritize effectively;
•    Fluency in English (written and spoken) is mandatory;
•    Very good MS Office skills; experience with SF Recruiting or other ATS is a plus;
•    Experience in Facilities or Office Administration is an advantage, but not essential.

Why join us?
This is an opportunity to join a company in the process of scaling up, working within a close-knit team, and collaborating with Allianz Services teams around the world, to exchange best practices and address cross-functional challenges.

International Team: Be part of a diverse, collaborative team based in our Portuguese office
Hybrid Work Model: Enjoy flexibility.
Continuous Learning: Access professional development and training programs.
Cross border remote work policy to work from abroad
Employee Assistance Program

Employee Share Purchasing Program

Health insurance