HR Analyst

Job description

Job Description:

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defense, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defense and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.

Founded in 2021, the Airbus Global Business Services (AGBS) unit will be contributing to Airbus’ global success and play a vital role in Airbus’ transformation journey in  standardization, harmonization, digitalisation and automation of end-to-end processes (e.g.Procure to Pay) of all overhead functions. Our target is that siloed ways of working / processes will be a relic of the past within the AGBS. To drive such culture change  we are looking for candidates with pioneering spirit that make data-driven decisions and take responsibility for the best outcome of their internal customers. All while embracing a spirit of problem-solving and living the Airbus values: Customer focus, integrity, respect, creativity, reliability and teamwork.

Our purpose defines why we exist: ‘We pioneer sustainable aerospace for a safe and united world’.

Responsibilities - your mission

Key Accountabilities:

· 
Represent Reward Operations UK through each Early Careers campaign in all drumbeat meetings and workshops

· 
Ensure Early Careers hire tracker is maintained and up to date for Reward Operations UK for each campaign annually

· 
Use the Workday (WD) platform, ensuring all HR analyst activities are completed in a timely and accurate manner

· 
Maintain standard operating procedure documents (SOPs/WD knowledge database), ensuring they remain relevant and accurate

· 
Support business and employee queries regarding issuing of Early careers contracts 

Main Responsibilities:

Maintain Reward Operations section of Early careers Tracker

· 
Manage the Employment Agreements (EA) between WD inbox and the tracker, ensuring all information is updated

· 
Manage Security and Visa clearance, update tracker

· 
Update tracker with Corp ID from EA

· 
Escalate and liaise with the HRBP/Early Careers/ROUK Team with any queries 

Complete HR analyst activities within Workday for HIRE business process

· 
Validate the information within the Job Requisition (JR)

· 
Submit EA in WD

· 
Esign contract send to candidate, on return move hire forward in WD

· 
Escalate and liaise with the HRBP/Early Careers Team with any errors

Action errors in monitoring tool

· 
Run monitoring tool daily

· 
Investigate errors utilizing SAP and WD

Support business with weekly MFT meeting, queries and advice

· 
Attend weekly virtual meetings

· 
Prepare tracker with updated information

· 
List any queries beforehand and discuss with MFT 

· 
Prepare action log

Create manual contracts for Under 18 candidates  

· 
Download PDF contract in WD, distribute to candidates via email

· 
Update the tracker

· 
On return, check document, push hire forward in WD

· 
Follow up on any candidates that have not submitted their contract in a timely manner

Monitor Emails and service now tickets 

· 
Ensure that any email queries are actioned 

· 
Ensure that any ServiceNow tickets are raised and resolved 

Requirements - our ideal candidate will have

Experience:

· 
Proven customer service experience both verbal and written

· 
Experience of  Workday and SAP would be desirable 

· 
Excellent skills in the use of Google Applications.

· 
Good organization skills 

· 
Excellent stakeholder management skills

Key Qualities:

· 
Ability to work on own initiative but also working as part of a small team.

· 
Ability to communicate effectively both verbal and written at all levels.

· 
Must be results and delivery driven with a sound logical approach to achieving tasks and objectives.

· 
Have a strong ‘personal branding’ and demonstrate a ‘can-do’ attitude and a positive mindset.

· 
Is self- motivated and has the ability to manage their own time effectively.

· 
Must be a methodical person to keep everything in place.

Benefits - what’s in it for you

· 
The chance to work in a multicultural environment.

· 
The opportunity to grow your skills and capabilities thanks to our Airbus learning offer (digital solutions, classroom sessions, certified training....) and career opportunities across the globe. 

· 
A hybrid working model, allowing you to combine onsite and offsite work. 

· 
A modern office at Parque das Nacoes, well connected to public transportation.

· 
A motivated and fun crew to grow and build and shape the GBS together.

· 
An intense and exciting onboarding experience.

· 
Work in a balanced environment: Beyond the many benefits offered to its employees, joining Airbus is also the guarantee of a respectable work-life balance. At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Portugal SA

Employment Type:
Permanent

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Experience Level:
Professional

Job Family:
HR Expertise

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to  emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.