Office Coordinator

Job description

Join our client's dynamic team as an Office Coordinator! As the Office Coordinator, you will play a vital role in ensuring smooth operations and providing exceptional hospitality services to our team members, visitors, and vendors.

This role is 30 hours a week, Monday to Thursday and hours must be worked between 9am and 6pm.

Please note that the start date for this role will be January 2025.

Responsibilities:

- Frontline Representation:

·  Serve as the face of our client's organisation to all internal staff and visitors.

·  Coordinate catering, and internal or customer events.

·  Schedule transportation for visitors and guests.

·  Plan and coordinate employee activities as needed.

·  Order and stock office and departmental supplies.

·  Coordinate setups for new employees and assist with orientation.

- Hospitality Services Management:

·  Manage the reception desk, including shipping & receiving.

·  Coordinate with vendors for smooth event operations.

- Facilities Management Services:

·  Assist with inventory management, invoices, and budget tracking.

·  Coordinate maintenance and repair issues.

·  Oversee office cleanliness and liaise with janitorial staff.

·  Assist with office moves and space planning.

- Safety & Security Services:

·  Ensure compliance with the global security policy.

·  Coordinate visitor access cards and maintain inventory.

- Office Intranet Management:

·  Assist in updating and maintaining the local office intranet page.

- Health, Safety, & Environmental Initiatives:

·  Support the implementation of workplace health, safety, and environmental programmes.

- Documentation & Compliance:

·  Manage site documentation, including vendor invoices and compliance records.

- Global/Regional Programme Assistance:

·  Provide support for facilities programmes and policies.

Skills & Experience:

·  Excellent customer service and communication skills.

·  Experience managing third-party service providers.

·  Previous experience in facilities management or office operations.

Qualifications:

·  Proven track record of top-tier customer service.

·  Strong financial acumen.

·  Ability to multitask and prioritise.

·  Detail-oriented with the capacity to work independently.

·  Familiarity with office applications.

Join our client's team and make a difference in their office environment! This is a fantastic opportunity for someone who is enthusiastic, organised, and thrives in a fast-paced setting. Apply now and become a valued member of their team!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.