Personal Assistant

Job description

Job Title: Personal Assistant

Duration: 12 months

Location: Warwick/Hybrid (twice per week requirement in the office)

Salary: £39000 per annum

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Are you an exceptional Personal Assistant who thrives on providing top-notch support? Are you looking for an exciting opportunity to work closely with a dynamic and accomplished Director? Our client, a leading player in the Utilities industry, is seeking a highly organised and forward-thinking individual to join their team as a Personal Assistant.

Responsibilities:
* Extensively manage and proactively organise the Director's diary, ensuring accurate diary management and prompt replies to meeting requests.
* Coordinate group meetings by collaborating with fellow PAs.
* Arrange travel logistics, including domestic and international flights, accommodation, ground transfers, trains, and taxis.
* Prepare for meetings by gathering and printing necessary documents and agendas.
* Screen phone calls, take messages, and promptly respond to queries.
* Coordinate meetings, conference calls, and interviews.
* Escort and coordinate visitors.
* Organise both on-site and off-site meetings, conferences, and events.
* Handle email correspondence and forward or reply to emails addressed to the Director.
* Manage expense reports and process invoices.
* Maintain a forward planning "virtual file" for meetings, ensuring daily and weekly documents are organised.
* Prioritise, acknowledge, and answer incoming mail and routine inquiries.
* Act as the first point of contact to support query resolution.
* Respond to stakeholders, customers, and internal queries relevant to the Director.

Key Requirements:
* Proven experience as a Personal Assistant.
* Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
* Ability to handle highly confidential and sensitive information with discretion.
* Excellent prioritisation and organisational skills.
* Strong communication skills.
* Attention to detail and ability to demonstrate initiative.
* Flexible approach and a "can-do" attitude.
* Absolute discretion and confidentiality.
* Initiative, flexibility, and the ability to take personal responsibility for problem-solving.
* Effective communication with internal and external stakeholders.
* Strong attention to detail and accuracy in completing multiple tasks and projects on time.
* Previous experience at executive C-suite level.

If you are a dedicated and proactive Personal Assistant seeking an exciting opportunity, then we want to hear from you! Join our client's team and make a significant impact as you work closely with their Director. Apply now for this position in Warwick and become part of a fast-paced and rewarding environment.

How to Apply:

To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered.

Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.

Pontoon is an equal opportunities employer and an employment consultancy.