Purchasing Coordinator

Job description

Company Description

At Sofitel London St James, we believe that a stay is not just a temporary pause but an opportunity to fall in love with a blend of refined luxury and playful indulgence. Our commitment to excellence goes beyond the ordinary, and we invite you to be a part of a team that transforms each guest's experience into a captivating journey where every moment is infused with the art of impeccable service, creating memories that last a lifetime. If you are ready to embark on a journey of luxury and distinction, we invite you to apply now!

Job Description

We are looking for an organised, detail-oriented, and passionate Purchasing Coordinator to oversee the art of sourcing goods and services that bring the Sofitel experience to life. From luxury linens to sustainable coffee, your expertise will keep our hotel stocked, sparkling, and budget-savvy, all while collaborating with our dynamic team.

What You’ll Be Doing:

Procurement & Purchasing

·  Process and manage purchase orders according to each department's specific needs.
·  Monitor inventory levels to ensure they’re just right—avoiding both shortages and overstock.
·  Coordinate with suppliers to ensure timely delivery of products, resolving any delivery issues promptly.
·  Maintain records of all purchases, invoices, and delivery notes to support auditing and compliance.
·  Assist in implementing a purchasing system that enhances efficiency across all procurement activities.
·  Ensure adherence to standard operating procedures (SOPs) within the purchasing department, offering guidance to other departments on procurement best practices.

Inventory Management

·  Conduct regular inventory checks to monitor stock levels and maintain PAR levels for all departments.
·  Track stock usage and manage requisitions, updating inventory records to ensure accurate reporting.
·  Collaborate with department heads to align inventory levels with operational needs.

Cost Control & Budget Management

·  Assist in preparing daily food cost reports and ensure that procurement practices align with budget goals.
·  Identify opportunities for cost savings while maintaining quality standards.

Compliance & Standards

·  Ensure full compliance with Accor's purchasing policies, industry regulations, and sustainability guidelines.
·  Work closely with the finance team to ensure timely and accurate processing of payments and resolve any invoicing issues.

Cross-Departmental Collaboration

·  Act as a liaison between the purchasing department and other departments, understanding and fulfilling their supply needs.
·  Support various departments during inventory audits and stocktakes to ensure smooth and accurate inventory processes.

Qualifications

·  Experience in purchasing, procurement, or inventory management, preferably within hospitality.
·  Excellent negotiation skills and the ability to build strong supplier relationships.
·  Proficiency in Microsoft Office (Word, Excel) and purchasing software.
·  Knowledge of sustainable and eco-friendly sourcing practices is a plus.
·  Attention to detail and problem-solving skills.
·  You must be legally entitled to work in the UK as this position is not eligible for sponsorship.

Additional Information

Discover a world of unparalleled perks tailored just for you:

·  Great compensation package, including service charge and a bonus of £1.300.00 per year.
·  Employee Benefit Card – Discounted rates at Accor properties worldwide.
·  Free Stays in the UK or Ireland (4 nights/year) – Create unforgettable memories with your loved ones.
·  Sofitel Experience – Enjoy a luxurious night at our hotel, complete with a delightful breakfast.
·  Complimentary Meals While on Duty.
·  Special Rates in F&B, Rooms & Spa – Treat yourself to luxury at unbeatable prices.
·  Be Part of the Largest Hospitality Group in Europe.
·  Exceptional Training and Development Opportunities through Apprenticeship Program.
·  Global Growth Opportunities.
·  Employee Assistance Program with 24/7 GP Access – Your well-being is our priority.
·  Make a Difference with Corporate Social Responsibility and be a part of positive change.
·  Social Events and Activities.

And that's just the beginning! Join us and let your professional journey be an unforgettable adventure!

Do what you love, care for the world, dare to challenge the status quo!  #BELIMITLESS

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

Why work for Accor?
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit:  https://careers.accor.com/